Beemac Trucking Hiring for Vice President of Administrative Services Job at Ambridge, PA Full Time

Vice President Administrative Services

Company Overview:

Established in 1984, Beemac is a premier transportation company providing asset-based trucking, logistics, port, warehousing, and specialized services to customers throughout North America. In 2019 Beemac became an ESOP ownership. Headquartered in Ambridge, PA, Beemac operates over 400 trucks, and has 34 terminals nationwide.

Job Summary:

Responsible for complete oversight of the company’s Billing, Settlement and Collection departments. This includes strategic planning to enhance processes that ensure compliance with all applicable regulations and to service our customers. As a member of the executive team, forward thinking and market growth are a focus. Works collaboratively with other business units and managed care customers to implement best practices that drive financial performance.

Responsibilities and Duties:

• Direct oversight of the Settlements, Billing and Collection/Credit departments.
• Supports the development of a robust national Billing & Collections Services program including but not limited to execution, reporting and action plan management (process, technology, and control enhancement/development).
• Ensures agents, contractors and company drivers are paid accurately & timely.
• Evaluate associate performance, hold associates accountable to attainable defined goals and objectives. Execute effective performance redirection as needed.
• Effectively manage risk/control – Provide strong control and governance demonstrated by successful audits and regulatory reviews. Manage adherence and controls, mitigating high-exposure regulatory and compliance risk.
• Provide operations team support across the business channel and act as a role model for staff.
• Participate in Executive meetings and steering committees to minimize risk and strengthen company financial success.
• Write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
• Perform data analytics on customer AR balances & Billing reports. Must be able to provide a meaningful understanding of results and issues requiring attention.
• Maintains a complete understanding of all systems used in the revenue cycle to assist in the establishment of processes, and to monitor effectiveness of these processes.
• Use of critical thinking to overcome day to day business challenges in a fast-paced work environment
• Develop relationships with customers to define, implement and manage the most efficient processes to maximize account receivable returns.
• Ability to operate independently to oversee a department that requires quick and logical decision-making authority.
• Develop and maintain management reports along with department KPIs
• Effectively communicate with co-workers, management, drivers and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures and instructions. Includes all local, state and federal laws & regulations.
• Review and mitigate Bankruptcy customers as needed (Chapter 7 & 11) to mitigate company risk.
• Other duties as assigned.

Requirements:

Experience:

• Five (5+) years of transportation industry experience (Required)
• Accounting background (Required)
• Five (5+) years of leadership experience in revenue cycle processing (Required)
• Five (5+) years of department management (Required)
• ERP experience Required (McLeod application a plus)

Knowledge, Skills & Abilities:

• Strong leadership and problem-solving skills
• Strong research and analytical skills
• SOP and Policy writing skills

Education:

• Bachelor’s (Required)

Benefits of working with Beemac:

• We are 100% employee owned! (20% annual vesting).
• Health/Dental/Vision coverage.
• Paid Time Off and Paid Holidays.
• 401(k) program plus company matching.

Accomplishments:

• Ranked No. 3,660 on the Inc. 5000 List for 2022
• Ranked 30th on 2022 Pittsburgh Business Times “Largest Pittsburgh-area Private Companies” list
• Ranked 91st on 2022 Transport Topics “Top 100 For-Hire” list
• Ranked 18th for the 2022 Pittsburgh Business Times “Fast 50” Award
• Named a winner of the Pittsburgh Post-Gazette’s “Top Workplaces 2022” Award
• Ranked 3rd in the extra-large company category in the 2019 Pittsburgh Business Times “Best Places to Work” Award.