Bellevue College Hiring for Accountant (Fiscal Analyst 5) Job at Bellevue, WA Full Time

Job ID: 12202
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular

Position Summary

The Accountant (Fiscal Analyst 5) position exists to establish and maintain financial systems, policies and procedures while maintaining college’s accounting systems and controls to maintain compliance with college and state rules. The Accountant (Fiscal Analyst 5) will create, prepare, and maintain financial reports and records to comply with state guidelines. The Accountant (Fiscal Analyst 5) reviews reports and records with and reports to the Finance Manager.

Pay, Benefits & Work Schedule

Annual Salary Range: $64,716 – $87,036.

Annual salary will be commensurate with candidate’s qualifications and related experience. Individuals newly hired to Classified group at the college cannot be placed above $84,996 per union bargaining agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department

The Finance Group supports the college mission by providing accurate and timely financial information for management decision-making. Finance staff work to ensure financial processes and information reporting comply with college policy, state and federal regulations, and accounting standards. Finance staff strives to provide excellent financial services to college staff and students and to support college life, culture and student success.

The Office of Financial Management (OFM) establishes policies and procedures governed by Washington state legislation found in the RCW’s and WAC’s. The State Board for Community and Technical Colleges adds oversight and interpretation of finance and accounting processes. The Finance Office and State Auditor’s office work to ensure compliance with these standards as well as Board approved college policies and procedures.

Essential Functions

General Ledger Accounting

• Monitor state board diagnostic queries (SMARTER) to ensure college accounting is in compliance with state and state board accounting requirements.
• Process, review and audit transactions; Advise finance staff on requirements to comply or change transactions as needed.
• Process various general ledger transactions such as transfers, liability reversals, and merchant and gateway fee distribution.
• Prepare payments to the state treasurer’s office for building fee and the innovation account payments and reconcile the associated accounts.
• Prepare vouchers for reimbursement of state funding Vendor Payment Advance (VPA) and reconcile the associated accounts.
• Complete month-end and year-end closing activities of the financial accounting system.
• Perform various general ledger reconciliations and special projects assigned or as identified during the account review and reconciliation process.
• Assist in the preparation of annual financial statements and in annual audits.

Administrative Banking Functions

• Create, revise, analyze and maintain administrative bank functions.
• Provide book to bank reports to managers and directors, communicating instances of where bank and college records are out-of-balance and research variances.
• Provide analysis to Finance Manager on merchant fees, banking costs, and bank deposits.
• Negotiate bank extension contract including the earning credit % and extension bonus.
• Prepare banking forms and research data as needed.
• Perform regular Cash Management functions in PeopleSoft.
• Provide documentation and procedures for banking processes to auditors and work with them annually to confirm the college’s cash position.
• Prepare year end disclosures on cash to SBCTC

Financial Aid Cash Management and Student Financial Functions

• Perform various Financial Aid Cash Management functions.
• Communicate with Financial Aid staff on general ledger balances associated with each award, and work collaboratively to improve processes between Financial Aid, Student Financials and Finance.
• Perform other entries and reconciliations related to student financials.

Investment Processes

• Manage the College’s financial investments.
• Obtain rates and perform due diligence each time the college makes an investment to find the best rate.
• Account for new investments and retiring issues.
• Wire funds and keep track of interest payments, purchases, maturities and calls.
• Ensure safe-keeping records are in order for investments.
• Maintain, reconcile and distribute interest to various funds.
• Make entries for year-end investment accruals. Analyze and reconcile each investment to each of the investment accounts.
• Analyze investments and inform management of cash management needs.
• Review investment trends and variances with the Finance Manager and Executive Director of Finance and Auxiliary Services.
• Provide monthly reports on investments and interest rates.
• Prepare investment and interest reports for college budget.
• Provide documentation and procedures for investment audits and work with them annually to confirm our investment position.
• Prepare year end disclosures on investments to SBCTC.

Process Improvement

• Improve banking, investment, general ledger and other related processes, constantly working to automate and streamline entries, reviews, reconciliations, communications and reporting.
• Attend ERP and State Board BAR meetings, and participate in sub-groups as appropriate.
• Perform other duties as assigned

Minimum Qualifications

• Bachelor’s in Accounting or Business and Finance, which include 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Four (4) years of relevant professional experience.
• Effective written, verbal, interpersonal communication and customer service skills.
• Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint) and advanced Excel skills.
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.

Preferred Qualifications

• Four (4) years of experience with banking and investment reconciliation.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee’s Proclamation 21-14.1, state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at [email protected] if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Application deadline has been extended to 02/19/2023, will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact:

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to [email protected].

EEO Statement

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact [email protected] or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

To apply, visit https://hcprd.ctclink.us/psp/tam/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=80&JobOpeningId=12202&PostingSeq=1jeid-da809eca2e914543aff1a13a827438de