Benchmark Hiring for HR and Bookkeping Support at Tuscaloosa, AL Full Time

Human Resources and Purchasing Support

Schedule: Monday-Friday 8a-5p
Supervisor: Financial Manager/HR Director
Pay Range: $15-$20/hour

About us: Benchmark has been around for over 40 years. We have recently expanded our production bringing in new equipment and expanding our departments. We offer Blue Cross Blue Shield health, dental and vision insurance to our employees. After 6 months of service, you will be eligible to participate in our 401k program where the company will match up to 6% of your income based on what you contribute.

Essential Functions:

Human Resources (45%)

• Make sure that all company policies are signed by new hires and the new employees’ checklist is fully met
• Set up new employees in ADP
• Maintain all employee files perfectly and consistently
• Ensure Time and Attendance is managed per time and attendance policies.
• Daily review of timecards to communicate Overtime to Ownership and Managers via email. Ensure that managers are made aware of any attendance issues that exist with their staff (excessive tardiness, limited PTO, and an abundance of PTO based on Roll Over dates)
• Maintain company-wide PTO calendar
• Maintain departmental blackout calendars
• Monitor scheduling and PTO for critical staffing conflicts
• Ensure that job descriptions exist for each role and are consistently maintained

• Communicate benefit eligibility with HR Director and ensure ADP sign up is completed timely

Bookkeeping/Purchasing (50%)

• Assist with data entry into QuickBooks Online for multiple companies.
• Assist with processing Invoices through online approval workflow and entering into QuickBooks Online.
• Ensure purchase order requests and processes are followed
• Timely follow up on open purchase orders that have exceeded expected delivery date
• Set and Code Purchase orders according to the coding standards that have been set up and accurately depict the expense set
• Ensure best pricing protocol is followed by all associates submitting purchase orders
• Price check all high usage consumables and big-ticket purchases before they are made
• Scan all purchase orders and related documents into PinPoint in a timely manner
• Maintain purchasing passwords list
• Ensure that bulk purchases are made when possible to get best pricing

Supply Inventory (4%)

• Maintains offices supplies through distribution and purchases (best priced)
• Maintain all administrative consumables
• Locate and purchase special items as needed
• Ensure that associates follow all supply protocols
• Ensure that the supply room is kept in an organized and understandable manner

Non-Essential Functions (1% of job)

• Coordinate weekly trash pick-up according to protocol
• Shredding of documents
• Maintain your role’s S.O.P. documentation

Minimum Qualifications:

-Education: High School Diploma and at least 2 years of college
-Experience: At least two years of experience as a bookkeeper, one-year experience in collection and computer experience
-Skills Set: Good written and verbal communication in English, strong organizational skills, and a basic knowledge of office equipment
-Physical: Ability to sit/stand for 8+ hrs., ability to view a computer screen 8+ hrs., ability to lift 30+ lbs. and general physical activity are required
-Other: The ability to learn new things, multitask and follow company policies

Preferred Qualifications:

-Education: BS Degree in Accounting or Business Administration
-Experience: At least two years’ experience in bookkeeping and/or accounting, at least one-year in inventory control, at least one year in collections and one year of computer experience.
-Skill Set: Strong knowledge of office equipment and computer skills
-Other: Confidential person, positive attitude, ability to be impartial when it comes to managerial decisions regarding fellow co-workers and understanding the overall goal of the company and the impact that this position has when it comes to achieving that goal

Job Type: Full-time

Pay: $15.00 – $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

Experience:

• Bookkeeping: 2 years (Required)

Work Location: One location