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Full Benefits:
- 100% employer paid Medical
- 401k with company match
- Dental and Vision…and more!
JOB SUMMARY:
The HR Administrator provides professional HR support to the HR function as needed, including, but not limited to employee customer service, employee file maintenance, HRIS entry, Auditing timesheets for meal break violations, benefits administration, correspondence generation, records retention. The HR Administrator must adhere to all the rules and policies of the organization as well as ensuring the organization’s practices comply with all local, state and federal regulations. The HR Administrator works under the supervision of Senior HR Management, but performs many of the duties with little or no supervision. The HR Administrator handles all aspects of record retention, and creates, maintains, stores, secures and destroys employee records. Because of the sensitive or confidential data contained in employee records, the HR Administrator must ensure the files are secure and safe from theft or tampering.
A successful HR Administrator will have excellent attention to details, superior organizational and math skills, and impeccable discretion with confidential HR information.
ESSENTIAL JOB FUNCTIONS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Reviewing and auditing time sheets weekly for approximately 500 CA nonexempt employees.
2. Calculating meal break start times with time worked, length of meal break, and whether second meal breaks were taken, for compliance with CA wage and hour meal break requirements.
3. Answering employees’ and managers’ questions regarding the timesheet audits.
4. Calculating meal break times and when penalty payments are owed to employees.
5. Processing spreadsheets for tracking purposes.
6. Collecting, tracking and maintaining employee meal break forms.
7. Investigating and resolving meal break timesheet discrepancies.
8. Maintaining and updating meal break timesheet records and files.
9. Preparing periodic payroll meal break reports.
10. Maintain paper and electronic HR files
11. Respond to Verifications of Employment (VOE’s)
12. Prepare records for review in response to subpoenas
13. Audit and process benefit enrollments for new hires
14. Prepare and distribute New Hire Benefits Enrollment kits
15. Prepare and send Leave of Absence packets
16. Prepare and send weekly COBRA reports to TPA
17. Acts as a back-up for the Human Resources Manager (Leave of Absence, status changes, and HRIS technical issues), and the Benefits Manager (benefit plan enrollment, COBRA administration).
18. Perform any other related duties assigned.
19. Punctuality and regular attendance is mandatory.
Secondary Functions
1. Sort and distribute outgoing and incoming mail.
2. Manage and restock supplies in the office.
WORK ENVIRONMENT
This job operates in a professional office environment.
QUALIFICATIONS AND REQUIREMENTS:
Preferred Education and Experience
1. Bachelor’s degree in human resources or business, or equivalent experience
2. Experience with HRIS and payroll systems.
A HR Administrator must be reliable and highly organized. They should possess excellent communication skills both verbally and in writing and be team players, although they do work independently. In addition to these traits, incumbents should demonstrate the following skillsets:
Core skills: Required
- Proficient in Microsoft Office: Word, Excel, Outlook, Teams
- Experience with office equipment such as fax machines, copiers, and scanners
- Knowledge of human resources laws and regulations
Job Type: Full-time
Pay: From $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you proficient in Microsoft Word, Excel, and Outlook?
Work Location: One location
