Log In
Sign Up
PRIMARY DUTY
Plan, direct and coordinate the supportive services of the facility, such as Accounts Payable, Accounts Receivable, Medicare/Medicaid billing preparation, recordkeeping and Human Resources. This position manages bookkeeping, payroll, human resources and other services integral for the facility’s operations.
ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manages A/P, A/R, accounting and recordkeeping functions
Maintains current resident census data
Checks figures, postings and documents for correct entry, mathematical accuracy, and proper codes
Prepares and sends monthly resident account statements
Maintains resident accounts and ledgers
Prepares and delivers bank deposits
Maintains records required by licensing agencies
Assures accurate completion of admission forms, contracts, etc.
Compiles and prepares data and reports as required by corporate staff
May assist residents in filing for Medicaid benefits
Manages human resources functions
Acts as an on-site resource for employees and managers, answering employee inquiries and providing information for personnel actions, including, but not limited to, new hires, status changes, discipline, paid time off, leaves of absence and terminations
Arranges for advertising or posting of job vacancies, both internal and external
Processes background and reference checks for all new hires
Processes, verifies and maintains personnel related documentation, including new hire paperwork, job descriptions, leaves of absence, disciplinary documentation, termination paperwork and maintenance of licensing and certification requirements
Plans and conducts new hire orientations for new employees
Explains company personnel policies, benefits and procedures to employees or applicants
Manages payroll functions, including payroll processing
Maintains up to date payroll records, including new hires, status changes, pay rate changes, and terminations and resignations
Reviews time clock records and other information to detect and reconcile payroll discrepancies
Verifies attendance, hours worked and pay adjustments, including any deductions, and posts into payroll system for processing
Tracks paid time off, including vacation, sick and personal leave, as applicable.
Issues and records adjustments to pay, related to previous errors or retroactive increases
Answers employee inquiries regarding their paychecks.
Reports any issues or problems that may arise to the Administrator
Complies with state, federal, and all other applicable health care, financial and safety standards
Assists families and other visitors as needed Attends/completes required in-services and other required meetings
Responsible for all aspects of resident trust fund administration
Performs weekend manager duties as required
Performs other duties as directed
EDUCATION and EXPERIENCE an equivalent combination of education, training and experience will be considered.
High school diploma or equivalent; minimum of 3 years of previous experience in bookkeeping/human resources; or an equivalent combination of education and experience
Proficient in math and language usage with prior experience in bookkeeping and accounting principles
Previous experience in a long-term care environment preferred
SUPERVISORY REQUIREMENTS of this position are generally as follows:
Oversees the activities of all administrative and clerical employees, as necessary
Carries out supervisory responsibilities, including, but not limited to, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees
KNOWLEDGE, SKILLS and ABILITIES which may be representative but not all inclusive of those commonly associated with this position.
Language Ability – Reads and interprets documents. Ability to write complex reports and correspondence
Written Communication – Writes clearly and informatively; able to read and interpret written information
Verbal Communication – Talks to others to convey information effectively
English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Math Ability: Knowledge of mathematics, statistics and their applications
Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving complex variables
Customer and Personal Service: Knowledge of principles for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Administration and Management – Knowledge of business and management principles involved in resource allocation, leadership technique, and coordination of people and resources
Accounting — Basic knowledge of accounting principles and practices
Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one
Accounting: Knowledge of accounting principles and practices and the analysis and reporting of financial data
Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Social Perceptiveness – Being aware of others’ reactions and understanding why they react as they do
Problem Solving – Identifies and resolves problems in a timely manner
Interpersonal – Focuses on solving conflict, not blaming; maintains confidentiality
Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Quality Management – Demonstrates accuracy and thoroughness
Organizational Support – Follows policies and procedures; completes tasks correctly and on time
Adaptability – Adapts to changes in the work environment; changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
Planning/Organizing – Prioritizes and plans work activities; advises for additional resources
Attendance/Punctuality – Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
Dependability – Commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan
Professionalism – Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions
COMPUTER SKILLS/EQUIPMENT USED TO PERFORM THE JOB which may be representative but not all inclusive of those commonly associated with this position.
Desktop/Notebook computers
MS Office (Word, Excel, PowerPoint, etc.)
WORK ENVIRONMENT environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
The employee may be exposed to bodily fluids and odors, dust or fumes
The noise level in the work environment is usually moderate
PHYSICAL ABILITIES commonly associated with the performance of the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is regularly required to stand, walk, sit, stoop, kneel or crouch. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, taste or smell
The employee must regularly lift and/or move up to 25 pounds
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
