Franciscan Ministries Hiring for Human Resource Business Office Manager Job at West Dundee, IL Full Time

Overview:

The Woodlands, a brand-new ; Assisted Living and Memory Support senior living community located in West Dundee, Illinois is looking for a dynamic Business Office/Human Resource Manager. The Business Office/Human Resource Manager is responsible for the complete, timely, and accurate performance of resident billing and census functions, payroll processing, time and attendance, and accounts payable as well as the daily functions of the Human Resource (HR) department, which include recruitment, associate relations, benefits, management of leaves of absence, and enforcing company policies and practices. The incumbent will partner with the Community and Franciscan Advisory Services (FAS) team to monitor administer changes to processes, standards and policies.

At The Woodlands, we’re redefining the senior living lifestyle where residents can focus on their health, heart and soul. We’re a community centered around the way you or your loved one want to live.

Duties and Responsibilities:

Finance

• Enters data for new move-ins to the community.

• Maintains and updates census within the billing software system.
• Reviews dashboards daily for any outstanding information that is required.
• Inputs and/or downloads all resident ancillary charges monthly.
• Generates resident billing documents monthly.
• Prepares and reconciles all deposits daily.
• Completes and submits long-term care insurance documents, per resident request.
• Manages and properly documents outstanding resident accounts timely.
• Reviews monthly financial statements for accuracy.
• Partners with the department managers to ensure all invoices are processed and coded accurately and timely.
• Assumes role of Petty Cash custodian per established guidelines.
• Reviews and updates Kronos data records each pay period for accuracy.
• Provides Kronos training to community staff, as necessary
• Distributes financial statements to department managers.

Human Resources

• Performs recruitment and on-boarding functions, including scheduling new-hire orientation and updates job requirements as needed.
• Launches new hire on-boarding documents in HRIS system, along with maintaining the system with updated data related to current associates.
• Completes and submits new user IT request form for all new hires
• Maintains accurate employee files and processes all documents timely with proper follow up on cases per DHS direction.
• Takes ID picture and collects information for Associate Badge
• Submits timely background and physical/drug screens for all new hires with proper follow-up on any issues.
• Ensures new hire is orientated and scheduled for day 1 activities
• Responds to general inquiries provides information concerning associate benefits and/or activities and researches those inquiries where an immediate response is not readily available.

• Processes and manages requests for FMLA and ADA related to leaves of absences and/or disabilities, including processing and administers leave of absences requests and disability paperwork: medical, personal, disability, and FMLA.
• Manages associate relations issues and adheres to the performance management and progressive discipline process.
• Inputs status change forms information into HRIS System including but not limited to FTE changes, terminations, promotions, and/or salary adjustments
• Remains current on third party administrator information regarding policies and practices as it relates to background checks, occupational health, and leaves of absence.
• Explains and provides information on employee benefits programs and open enrollment periods.
• Refers new hire to Benefits Advisor for additional information as needed; sends summary of new hires to Benefits advisor daily
• Communicates , status changes and terminations to Benefits Specialist in order to ensure benefits are accurately administered
• Displays all HR compliance posters in employee designated areas
• Responds to and processes all unemployment claims, as applicable
• Administers worker’s compensation claims in conjunction with the claims administrator.

Required skills and qualifications:

• Associate’s degree in accounting, Bachelor’s degree preferred
• Four years health care business office experience or patient accounting with two years supervisory experience preferred.
• Two – three years of working knowledge of human resources, benefit and leave administration and related regulations required.
• Experience with Microsoft Office required.
• Must be able to bend, stoop, reach, walk, and sit for long periods of times in order to perform a wide variety of accounting/computer functions.
• Must possess the ability to operate small, hand held equipment such as a calculator and telephone.
• Must be adept at identifying and responding to customer needs
• Must possess the ability to meet deadlines and work under pressure.
• Must be able to accurately assess a situation and objectively find a solution.
• Must be able to work in a team
• Must be able to effectively manage multiple tasks concurrently.
• Must possess effective communications skills

Employee Benefits:

Competitive Compensation

Group Health, Dental & Vision

Employer Funded Health Savings Account

Life/Disability Insurance

401k Match

Tuition Assistance

Generous Paid Time Off

About Franciscan Advisory Services: We believe in our associates and are committed to creating an environment that is supportive and nurturing of your career path. We offer competitive compensation and tuition reimbursement along with training, continuing education and wellness programs. DFWP/EOE/e-verify

Are you ready to write the next chapter of YOUR story?

Franciscan Advisory Services takes the health and safety of its employees, residents, patients, customers and their families very seriously. To that end, we have concluded that the best way to ensure the safety of these individuals is to mandate that all of our employees be fully vaccinated for COVID-19.

Therefore, when considering whether to apply for this position, please know that in order to become employed by Franciscan Advisory Services (if otherwise eligible), you must provide satisfactory proof, such as a vaccine card, that you are fully vaccinated for COVID-19. You will not be required to provide this proof unless and until you receive a formal job offer from Franciscan Ministries. Please also know that Franciscan Advisory Services will provide accommodations to qualified individuals who cannot receive the COVID-19 vaccination because of a sincerely held religious belief or due to a medical issue.

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