Position Summary:

This position is responsible for the ongoing support of BCC Talent; CPS Background checks; Driving records; ADP maintenance and updates. Processes Workers’ Compensation; OSHA log maintenance along with the safety process and procedures; Talent property management; vehicle safety.

What is this company:

Board of Child Care (BCC) is not a federal or state agency. It is an independent not-for-profit organization that serves over 1,000 children annually across 12 locations. You would join about 800 teammates across DC, MD, PA, and WV that empower youth and their families to flourish within their community.

Essential Functions:

• Model and act in accordance with BCC’s core values.
• Process workers compensation claims, maintains updated workers compensation files, tracks the progress of claim, informs the CHRO of active claims, and works with claims adjustor to expedite the claim process.

• Compile workers compensation reporting data for committee meetings.
• Investigates all workers compensation claims to assess the root cause of the injury by contacting the injured (checks on their well-being) and any witnesses. Ensures the agency practices and abides by state WC laws.[EG1]
• Represent the agency at worker’s compensation hearings.
• Maintain the Talent Safety Manual.

• Run OIG fraud verifications monthly reports for Clinical Talent.[EG2]
• Process updates to payroll to include additions and salary adjustments within the human resource information system.
• Complete the IntelliCorp purchase orders.

• Review, track and coordinate light duty assignments for staff with work restrictions.
• Generate and analyze data collection reports for OSHA. Submit Survey of Occupational Injuries and Illnesses and complete and OSHA Form 300 annually. Ensure the agency is informed of updated OSHA logs posted in mailroom and act off data accordingly to improve policies, procedures, and safety measures which enforce OSHA guidelines.[EG3]
• Order compliance poster materials and work with vendor to ensure all subscription materials are received. Provide posters to the various programs and partner with Safety Coordinator for confirmation that the poster has been posted.
• Maintain and update spreadsheets which include Vehicle Safety and Accommodations.[EG4]

• Submit and track all CPS requests and results for existing employees. Follow up with DHR contacts to see that requests are processed in a timely manner.

• Processes Annual Driving Records.
• Manage the administration and enforcement of Vehicle Safety Policy.
• Receive and process property and vehicle damage reimbursements.

• Track tuition reimbursement.
• Process updates to employee demographic information, tax reporting, and HR requirement information in Payroll system.
• Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of the department and services performed.

• Maintains and enforces agency compliance with federal and state laws and regulations concerning employment and business practices.[EG5]
• Respond to employee inquiries regarding items addressed in the Personnel Manual and HR Policy Manual, in a timely manner.
• Assists in providing support related to HR functions, to Administrative Assistants and Business Coordinator at offsite locations.

Non-Essential Functions:

• Act as a back-up for Pre-employment meetings.
• Act as a back-up for new hire reference checks.
• Provide coverage for the HR front desk for lunch breaks when needed.

• Act as a back-up for assisting in gathering information for reports needed by internal and external departments.
• Conducts investigations, including the review of video footage, from start to finish by concluding with recommendations on how to proceed to the HR Manager.

• Assist with being a witness for suspension and/or termination meetings.
• Acts as a back-up for contacting the payroll vendor, in accordance with the Finance Department and CHRO to address concerns or questions in relation to payroll system set-up, functionality, capabilities, and processing as it pertains to enrolling new employees in the HRIS system.

• Acts as a back-up to updating the Relias Database.

• Act as a back-up for processing employment verifications for existing and previous employees of the agency.

• Act as a back-up in assisting with gathering information for reports needed by internal and external departments.

• Acts as a back-up in completing purchase orders for third party vendors – including but not limited to Concentra, Your Docs In, and IntelliCorp.

• Research, develop processes and lead HR projects as assigned.
• Act as a backup, in the absence of the HR Generalist, HR Manager and HR Administrative Assistant.

Competencies:

• Accurate Listening
• Attention to Detail
• Attitude towards Honesty
• Balanced Decision Making
• Following Directions
• Frequent Interaction with Others
• Workers Compensation
• OSHA compliance

Supervisory Responsibility:

N/A

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. Eligible for flex schedule. Non-essential during inclement weather.

Travel

Travel is primarily local during the business day, although some offsite travel may be expected.

Required Education and Experience

Preferred Education and Experience

PHR and/or SHRM-CP

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

In the nature of being at a residential living environment there may be times you experience conditions in which challenging behavior can be exhibited from our youth to include but not limited to, physical agitation, physical violence and/or emotion outburst.

Benefits:

• Trauma training & certification
• CEUs
• Tuition Reimbursement
• Comprehensive benefit, incentive, and wellness packages
• Retirement Plans
• Pet Insurance

Please ask about our benefit packages if you have more questions, this is not a comprehensive list.