Brown and Caldwell Hiring for Administrative / Project Coordinator Job at Atlanta, GA Full Time

Brown and Caldwell is seeking a full time Administrative & Project Coordinator to support our Atlanta office. Our ideal candidate is a motivated individual who enjoys multi-tasking and learning on the job. The position will provide a variety of administrative and project support functions as outlined below and will be based in our Atlanta, GA office.

Detailed Description:

The role includes being responsible for the day-to-day administrative support of the local office, along with providing virtual support to other assigned offices within the Midsouth Area. Specific responsibilities include:

• Perform assignments of confidential nature for functional groups and managers
• Understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance
• Data entry
• Operate office equipment and machines
• Provide marketing support (putting together SOQs and assisting with RFP and RFQs)
• Write and edit correspondence and meeting minutes
• Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content
• Proofread reports, records, and other data for accuracy
• Process Accounts Payable, manage project invoicing
• Assist in organization of office events
• Coordinate logistics for meetings as requested: scheduling, ordering food/beverages, preparing/tidying conference rooms, etc.
• Schedule conference rooms on and off site for employees, clients and vendors
• Order office supplies, organize office, kitchen and supply room
• Serve as the front desk Receptionist in local office– answer phones, greet clients and guests, as needed
• Manage incoming and outgoing mail and FedEx
• Partner with Supervisors and Human Resources to complete the Administrative duties in relation to new hire onboarding to assist current admin with these duties.
• Liaison and provide local support for the Digital Services (DS) group
• Support Health & Safety staff training
• Provide administrative and project coordinator support virtually to other BC offices
• Perform other duties as assigned
• Complete Expense reports and manage calendar of Area Leader

The Project Coordinator duties of the role include the following:

• Project Correspondence: Review letters for grammar/spelling/format, transcribe type, produce meeting minutes, create transmittals and cover letters, file emails and key documents in SharePoint. Transcribe, type, format, produce, proofread, and edit wide range of complex documents including correspondence, technical reports, technical memos, contracts, proposals, project descriptions, and other miscellaneous documents to meet all project and proposal objectives. Coordinates the preparation of letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive documents, attention to accuracy, detail, and confidentiality
• Project Meetings: Coordinate with partners, clients and other program team members to set up meetings, coordinate with other project and administrate staff to reserve conference rooms, set up projectors and flipcharts, attend meetings, and take meeting minutes
• Project Deliverables: Manage the reproduction of deliverables including printing/photocopying multiple copies of documents (collating, binding and distributing), review deliverables for spelling/grammar/format, convert documents to PDFs, and burn CDs for client review
• Project Closeout: Collect materials for the project file, coordinate archiving of project with administrative staff
• Miscellaneous Project Work: Transport/deliver documentation as needed, track submittals, scan documents, download photos, data entry, create graphs/spreadsheets/tables, internet research, miscellaneous word processing and photocopying support, update equipment lists and design issues logs, maintain project calendars and schedules as needed
• Work under tight deadlines and manage multiple assignments, prioritizing as deadlines and needs change
• Problem Solving/Troubleshooting – Informs managers of important information, decisions, and deadlines throughout the day; Anticipates and manages related necessary organizational adjustments, preparing managers to successfully plan and execute their daily tasks and work

Desired Skills and Experience:

• High school diploma plus minimum five years’ experience in a professional office setting
• Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures
• Coordination and organization skills essential
• Excellent communication skills (both written and oral) are essential
• Knowledge of organizational operations and procedures essential
• Candidate must be highly proficient in Microsoft Word, Teams, Excel, Outlook, and Power Point
• MS Project and Access skills are a plus
• Technical editing/writing experience a plus

• Some level of basic IT functions a plus

• Notary Public in the State Georgia a plus
• Valid driver’s license and good driving record may be required

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 52 offices and 1,800 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

Job Type: Full-time

Pay: $25.00 – $38.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Atlanta, GA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• You must apply online at www.BrownandCaldwell.com for further consideration. The quick link to apply is also here: https://recruiting2.ultipro.com/BRO1018BRACA/JobBoard/a06992cf-10e7-4e24-8932-26d607a3049e/Opportunity/OpportunityDetail?opportunityId=ffb177b4-df42-4680-bf22-5071a6b1502c

Experience:

• Administrative: 4 years (Required)

Work Location: One location