Carlsbad by the Sea Hiring for Sales & Marketing Coordinator / Hotel Entry-Level Job at Carlsbad, CA Full Time

Some of what you will be doing

• Communicates with staff, clients and guests with dignity and respect.
• Completes all correspondence, reports and contracts as directed by Director of Sales, Director of Catering, and assigned Managers.
• Maintains and organizes files, work areas, and office equipment.
• Assists the sales staff by directing the flow of information and traffic in the office including phone calls, appointments, and inquiries.
• Maintains a trace system and utilizes all office automation procedures and capabilities.
• Orders all supplies to maintain office efficiency.
• Keeps minutes for the sales department meetings and distributes them to the proper areas. Attendance at meetings is mandatory.
• Coordinates and creates special reports ad projects when necessary and as assigned by the Director of Sales & Marketing and assigned Managers.
• Performs special assignments when necessary.
• Performs all other related duties as assigned.

Required Training/Education/Experience:

• High School Diploma
• Associates degree preferred with administrative training, including typing, filing, and telephone skills. One to two years office experience with organizational and communication skills
• Previous experience utilizing and maintaining office equipment

Qualifications

• Good communication and interpersonal skills
• Must have command of the English language, written and verbal
• Must be able to organize time effectively and work flexible and extended hours if necessary
• Must have basic mathematical skills for simple calculations.
• Must be able to work with minimal supervision
• Must be proficient and experienced with current computer software programs and preferably hospitality software
• Able to sit for extended periods of time, able to lift supplies, packages, etc
• Able to perform tasks several tasks simultaneously
• Good hearing and vision with or without corrective lenses.
• Must be able to proofread
• Software: Microsoft Office (Word, Excel, Outlook)

Additional Responsibilities:

APPEARANCE AND GROOMING: All staff members are required to follow the guidelines set forth by the associate handbook.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos, ability to write simple correspondence, ability to effectively present one-on-one and small group situations to customers, clients, and other staff members of the organization and hospitality community.

MATHEMATICAL SKILLS: ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages and ability to apply concepts of basic algebra.

REASONING ABILITY: ability to apply common sense understanding to carry out instructions furnished written, oral, or diagram form, ability to deal with problems involving several concrete variables in standardized situations and ability to address customer personalities in various business situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of the job. While performing the duties of this job, the staff member is regularly required to sit; use hands and fingers, to handle and feel objects, tools controls and type; talk with and hear guests. The staff member is occasionally required to stand and walk. The staff member must occasionally lift and/or move up to 40 pounds. The specific vision abilities required are close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. The staff member will work in a high traffic/high volume business environment and will be required to spend a majority of their time at their desk.