Castilleja School Hiring for Staff Accountant Job at Palo Alto, CA Full Time

Accountant

For over 100 years Castilleja’s mission has been to educate motivated young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world. We believe in the power of women learning and leading.

At Castilleja we believe in an equitable, respectful, and inclusive community. We believe that our connections to others are more meaningful when they are experienced in a diverse community that invites members to bring all aspects of their respective identities into our shared space.

Castilleja offers:

· Generous time off policies

· Free lunch

· Team oriented working environment

· Professional Development

· Full health benefits plans including a generous 403(b) retirement plan

We are seeking an Accountant to join our team!

Working collaboratively with and reporting directly to the Director of Accounting and Finance/Controller, the Staff Accountant is responsible for the day-to-day transactional accounting for Castilleja School. This is a key position and the person will be an integral part of the Business Office team as well as work closely with Advancement and Admission. This position is responsible for processing a high volume of transactions coming from multiple areas of the organization. The position requires a calm, welcoming demeanor, effective organizational and time-management skills, and a high degree of accuracy, attention to detail, critical thinking, and confidentiality while meeting time-sensitive deadlines. This is a full-time, benefited, exempt position.

Essential Functions

Accounts Receivable

• Prepare daily bank deposits and record in Accounting System
• Process credit card and electronic payments
• Enter and post cash receipts, apply to open invoices
• Research bank deposit corrections and/or adjustments
• Answer accounts receivable phone inquiries and follow up in a timely manner

Accounts Payable

• Review and verify invoices and check requests
• Sort, code and match invoices
• Enter invoice data into the account system
• Track expenses and process regular expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Maintain A/P files
• Prepare 1099s annually

Student Billing

• Work with the Admissions Office to insure accounts receivable balances reflect enrollment contracts and financial aid agreements.
• Work with families to coordinate payment solutions.
• Process and record all payments received directly from families
• Generate journal entries to reflect the revenue and accounts receivable balances in the general ledger.
• Manage all aging accounts over 30 days and follow up with customers to collect on past due accounts.

Advancement

• Records and deposits funds received by the Advancement Department
• Reconciles monthly between the Business Office and Advancement
• Records pledge payments as received and maintains Business Office records of pledge payments

Other

• Produce monthly budget reports
• Disburse monthly statements and reconcile school credit cards
• Assist with month end closings
• Prepare journal entries
• Reconcile bank accounts
• Provide support documentation for audits

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Education and Experience

• Undergraduate degree, preferably in business or accounting.
• Three years of accounting experience, preferably in a non-profit or school setting

Additional Qualifications:

• Experience with Blackbaud Financial Edge, Microsoft Office, and Google Suite
• Effective listening, verbal and written communication skills
• Ability to work both collaboratively and independently

Job Type: Full-time

Pay: $30.00 – $45.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Employees are vaccinated. Masks are required at all times except when drinking or eating.

Education:

• Bachelor’s (Preferred)

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location