Cecil College Hiring for Executive Asst. to the VP of Community and Government Relations at North East, MD Full Time

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for nearly 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.

With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.

Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.

General Responsibilities

Provide administrative support to the Vice President of Community and Government Relations and College Advancement and the the Chief Information Officer. Assist with meeting scheduling, correspondence, communications with elected officials’ offices, research information as requested, manage college processes including purchase requisitions and provide budget assistance. In addition, provide budget, procurement, and other administrative support to the CIO.

Essential Duties

• Manage office operations for the division, including maintaining files, record keeping, internal and external correspondence, telephone coverage, and ordering supplies.
• Prepare purchase requisitions, budget reports, and meeting materials for the Vice President of CR&CA and the CIO.
• Coordinate travel and meeting arrangements and update the Vice President of CR&CA’s calendar.
• Serve as IT and facilities contact for the divisions.
• Facilitate communications and retreats for the divisions.
• Reconcile college credit cards monthly and VP CR&CA and CIO travel expense report quarterly.
• Assist in the preparation of materials for legislative/government relations initiatives.
• Assist with updating college policies and reports for the divisions.
• Schedule and coordinate all aspects of meetings with internal and external customers including senior leaders, executives and community members.
• Provide support as needed to all departments in the divisions.
• Manage information flow in a timely and accurate manner.
• Serve on college and foundation committees as necessary.
• Serve on college employee search committee
• Support relationships with local, state, and federal elected officials
• Assist managing CR&CA and Information Technology’s budgets and College resources
• Assist divisions’ budget transfers and budget reconciliations
• Assist Marketing, Cecil College Foundation, and Milburn Stone Theater as needed.
• Other duties as assigned.

Skills And Experience Required

• Bachelor’s Degree required.
• Minimum of 2 years of administrative support experience to upper-level manager/executive required.
• Excellent grammar and spelling.
• Proficient in Microsoft Office suite.
• Ability to learn Track-It, Omnilert, QuickBooks and donor software.
• Ability to take independent action to organize and prioritize numerous tasks, possess strong interpersonal communication and administrative skills.
• Strong organizational skills and communication skills.
• Ability to interface effectively with internal and external customers, donors, elected officials and president’s office.
• Capacity to handle confidential materials and information.
• Aptitude to handle multiple tasks at the same time.
• Varied work schedule during critical periods sometimes requiring evening or weekend hours dependent on the needs of the division.
• We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local law.