Essential Functions:
Provide administrative support including answering phones, greeting visitors, sorting department mail, copying, faxing, filing, etc.
Process personnel/payroll changes in the HRIS system, i.e., new hires, pay changes, special deductions and garnishments.
Coordinate, schedule and lead orientation for all new employees. Ensure that new hire paperwork is thoroughly completed.
Assist recruiters and hiring managers as necessary scheduling interviews, sending offer letters, etc.
Order employment and criminal backgrounds, driving records.
Request equipment for new hires (computer and other equipment, mailbox, business cards, etc.).
Order uniforms for new employees. Review monthly invoices and reconcile.
Complete employment verifications.
Act as a reference for employees and management. Respond to question and inquiries or direct to the appropriate personnel.
Prepare and submit Maryland New Hire Report monthly.
Maintain company organization chart.
Coordinate temporary help as needed (laborers, office staff).
Other duties as assigned.
Non-Essential Functions:
Participate in recruiting events as needed.
Assist in planning company events, such as the annual roadeo/picnic and holiday party.
Employee acknowledgements (birthdays, births, illness, death, other special events, etc.).
Fill in as needed for colleagues.
JOB SPECIFICATIONS
Work Environment:
Work time will be indoors/office.
Noise level will be low.
Physical Demands:
Lift a maximum weight of 35 lbs. and carry up to 35 lbs. on occasion.
Sit approximately 7 hours per day and walk or stand the other 1 hour per day.
ADDITIONAL QUALIFICATIONS
Experience:
General administrative experience (1-year minimum).
Special Skills:
Written communication, verbal communication, and basic mathematical skills.
Ability to use a computer, including Microsoft Office with a focus on Word and Excel.
Experience using Visio (preferred).
Excellent interpersonal skills.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Certifications:
SHRM member (preferred)
PHR or SHRM-CP (preferred)
Industry Related Experience or Skills:
N/A
Education Required: High School
Preferred Education: College/Undergrad
Bilingual in Spanish Preferred: Yes
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