CITY OF BRADENTON Hiring for Records Clerk at Bradenton, FL Full Time

Department/Location: Bradenton Police Department

FLSA Status: Non-exempt

Bargaining Unit: None

Classification: Non-Essential

Supervision Exercised: None

Supervision Received: Reports to the Records Supervisor

General Purpose of the Position: The purpose of this position will be to perform advanced clerical work in the Records Section.

Nature of Work:

The job of Records Clerk is a responsible, professional role, providing primarily clerical functions involving the processing of police records. This duty requires strong interpersonal skills in dealing with co-workers and the general public. Clerical duties in office will center on the processing and maintenance of police records and files, but also requires quality customer service and cashier duties at the public window. A professional, compassionate bearing will be required especially while dealing with crime victims.

Illustrative Examples of Work:

• Review, process, and disseminate police records.
• Accept and process public records requests via mail, telephone or fax, and communicate with requestors regarding information on fulfillment, retention laws, regulations, and policies.
• Provide contact to victims regarding victim’s rights information and details of “Marsy’s Law,” to include proper fulfillment and documentation of requests per public records laws and procedures.
• Review and process requests for background checks.
• Maintain confidentiality of police files.
• Sign and distribute subpoenas for Department personnel.
• Process and track citations and send to the Clerk of Court.
• Maintain an organized and accurate filing system with other clerks.
• Answer customer inquiries at the service counter and over the telephone.
• Maintain records of monies received and issue appropriate receipts.
• Conduct a balance of cash and combined receipts for bank deposits.

Desirable Knowledge, Skills and Abilities:

• Working knowledge of the basic structure of a professional office setting.
• Ability to gain knowledge of agency policy, offense codes, court system, and legal procedures.
• Ability to operate a desktop or laptop computer and routine software programs.
• Ability to gain knowledge of Constitutional Amendments, state statutes and City/county ordinances about records management and confidentiality.
• Ability to establish and maintain close, effective working relationships with employees.
• Ability to interact positively with the general public.
• Ability to communicate effectively both orally and in written form.
• Ability to demonstrate a polite, helpful, courteous, and professional image when helping citizens and other employees and the ability to handle frequent interruptions.
• Ability to type proficiently.
• Knowledge of methods of handling and accounting for money and negotiable instruments.
• Ability to deal with tense situations.
• Ability to quickly gain knowledge of the operations of the Department and responsibilities within the overall organization.
• Very frequent walking, standing, bending, occasional kneeling.
• Very frequent light lifting and carrying (less than 15 pounds), frequent moderate lifting (less than 44 pounds).
• Must have possession of and the ability to maintain a Florida Driver’s License.

Other Equipment and Software Requirements: Will be required to gain proficiency in Superion Records Management System (RMS) and Power DMS; master skills associated with the use of a telephone, copy machine, Microsoft Windows and Office. Occasional operation of a Departmental vehicle (non-pursuit rated) for special circumstances

Desirable Training and Experience: High school diploma or GED equivalent. Experience working in a Law Enforcement agency a plus.

Environmental Conditions: Indoors in an office environment. Cashiering experience, preferably in a customer service environment, may occasionally become stressful. Must pass a background check, polygraph and CJIS training and testing.

Pay Grade: 110

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. Duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Type: Full-time

Pay: $14.19 – $21.29 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

Work Location: One location