City of Elgin Hiring for Administrative Assistant (Fleming Center) at Elgin, TX Full Time

JVA 22 032

Under general supervision of the Community Services Director, the Administrative Assistant is responsible for performing a variety of administrative and organizational operations including creating and maintaining spreadsheets, databases, correspondence, ensuring that deadlines are met and creating original work product. This position will provide customer service to the community, organizes meetings, and maintains daily contact with public, city staff, local businesses, and department.

Supervision: Reports to: Community Services Director

Position will not have direct supervision over other staff.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Provide clerical support and assistance to the Community Services Department.
• Prepares and posts agendas for the various Boards and Commissions Services Department/Division.
• Regularly maintains and updates City website, social media platforms and other media sites.
• Prepares press releases and coordinates communication and marketing efforts in print and online including Facebook, Twitter, and other electronic means.
• May assist with planning and coordination of department efforts for various special events throughout the year.
• Prepares publications and reports, including research, writing, editing, and coordinating efforts.
• Assists with invoices, timesheets, and departmental budget and handles other multiple projects.
• Attends board meetings as necessary and directed by Director, to take and maintain meeting minutes and attendance.
• Monitor and ensure the appropriate amount of office supplies is available; also to maintain the inventory on such equipment and supplies.
• Supports the relationship between the City of Elgin and the public by demonstrating courteous and cooperative behavior when interacting with City staff.

Pay: From $16.00 per hour

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

Application Question(s):

• What is your experience level with Excel spreadsheet?

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location