Log In
Sign Up
Salary: 4973.00 – 7449.00
Position Description
The City Manager’s Office is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant to the City Manager’s Office. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.
Responsible for the Assistant City Manager’s in the City Manager’s Office by handling confidential and sensitive matters of an administrative/secretarial nature. The incumbent is responsible for facilitation of information flow, calendar planning and meeting preparation in a dynamic environment. The incumbent will have extensive contact with civic officials, other employees, and the public as a liaison for the Assistant City Manager’s. In addition to screening calls and preparing correspondence, the Executive Assistant to the City Manager’s Office duties include researching, compiling and analyzing data for special projects and various reports; coordinating special projects and activities; making travel arrangements, and organizing the office support functions. The Executive Assistant to the City Manager’s Office is an unclassified position in which the incumbent serves at the will of the Appointing Authority.
The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. General working knowledge of the City government organization, its goals, and priorities is desired.
Pay,Benefits, & Work Schedule
BENEFITS: UNIT 2 Classification: Management Confidential – Unrepresented
HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month.
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees.
ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions.
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City.
LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.
Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1
The Requirements
Applicants must meet the minimum qualifications on or before the posted filing deadline.
Three (3) years of increasingly responsible secretarial and clerical experience, including administrative duties. Experience must include handling sensitive and confidential matters. Experience must include handling sensitive and confidential matters.
This position requires the possession of a valid driver’s license. Candidates considered for hire must provide proof of a valid driver’s license and current copy of their driving record.
The incumbent may be required to take and transcribe shorthand.
Selection Process
Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view “Instruction Guide” on the City’s website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.
After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview.
Inquiries should be directed to: [email protected]
Applicants must complete the Supplemental Questions prior to application submittal. This will assist in determining the most qualified applicants for further consideration.
Equal Opportunity Employer
We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site.
Closing Date/Time: 04/19/2024
