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The Records Technician is an entry level position for candidates with little or no law enforcement records experience. Candidates with law enforcement records experience may be considered for hire at the Records Specialist level depending on qualifications.
With close supervision, performs a variety of clerical tasks and support functions within the Records Bureau of the Police Department; and performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Police Records Technician is an entry-level position in the class within the Records Bureau of the Police Department. Incumbents are proficient at typing and trained to perform a wide range of record processing, recording and retrieval and have no supervisory responsibilities.
Examples of Essential Duties
Types forms, letters, reports and other documents; records and files various documents and police reports; completes registration forms, receipts and other pre-printed forms; operates copy machine, teletype, fax machine, telecopier, cash register and industrial shredder; distributes teletype messages, police reports, and related court documents to appropriate personnel.
Responds to requests for warrant checks, MCAPS, automated Jail system and similar information. May be assigned to word processing section on a regular basis; responds to questions and complaints from the public in accordance with departmental procedures.
Provides information that assists detectives and officers in the field in conducting their investigations. Presents facts related to laws and ordinances; releases copies of police reports as required by law and answers general questions related to police programs.
Accepts and processes private property impounds and repossessions; releases recovered stolen, impounded or stored vehicles; researches and responds to requests from insurance companies, probation officers, and other agencies; completes booking process of arrestees; processes temporary/permanent restraining orders.
Performs data entry to the Automated Records System; processes special licensing applications and forwards information to the Department of Justice; registers narcotics/sex offenders.
Performs basic teletype duties involving entry into CLETS/NCIC databases; may conduct body search of female suspects; may be required to maintain temporary control of minor children taken from unfit homes or adult offenders.
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
Minimum Qualifications
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of: City and Department policies and procedures; basic organization and operations of a police department; all clerical practices which relate to filing, verifying, word processing, checking, maintaining records and proper English usage; legal terminology; code books; word processing and Department manuals; federal and state codes for release of information/confidentiality; CLETS users guide; DOJ POST Records manual; computer manuals.
Ability to: Function effectively in a complex work environment; learn assigned tasks readily; perform several tasks simultaneously; work courteously and professionally with the public and City personnel; read and understand code books and user manuals; produce a variety of documents; work cooperatively with others; follow written and oral instructions; operate computers, transcription equipment, teletype and other office equipment.
Education: High school diploma or equivalent.
Experience: One year in an office environment, with computer usage and typing speed of 30 wpm.
Shift Assignment: Must be available to work all assigned shifts, including evenings, weekends and holidays.
Background Investigation: Must successfully pass a comprehensive background investigation including a polygraph.
Reclassification: Current City employees who have successfully completed twelve months in the position of Police Records Technician and receive a recommendation from the Police Records Administrator and the Chief, may be eligible for reclassification to Police Records Specialist.
APPLICATION AND SELECTION PROCESS
An official on-line application must be completed in its entirety. Incomplete applications will not be accepted. PLEASE NOTE: Not all candidates may be invited to the next steps in the process, including an online performance exam and an interview; depending on number of applications received and the needs of the department .
Applicants meeting the minimum qualifications will be sent an invitation by email to complete an online Criticall Examination. This includes testing skills required to be successful in the position. It will also include a typing test and the minimum net typing speed is 30 WPM.
Candidates receiving a passing score on the Criticall exam will be invited to an oral board interview.
Candidates successfully passing the written and oral exams will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
Candidates considered for hire must undergo a comprehensive background investigation, which includes (but is not limited to) LiveScan fingerprinting, polygraph exam, credit check, reference/employer checks, DOJ and FBI checks, etc.
Upon a conditional offer of employment, a pre-placement medical evaluation and drug screening must be completed with acceptable results.
Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
IMPORTANT: In-house candidates who did not apply by the closing date of the promotional recruitment may apply to the “open” recruitment if applicable. However, they will compete based on the standards established for the “open” recruitment and if successful, will place on the “open” eligible list.
Our primary means of communication with applicants/candidates is sent via email; therefore, please include a valid email address on your application.
Supplemental Information
Work involves exposure to potential physical harm. There is frequent need to stand, reach overhead, sit, stoop, walk, work in confined spaces, and perform other similar actions during the course of the workday. Must be able to work any shift, including weekends and holidays. Employee accommodations for physical disabilities will be considered on a case-by-case basis.
COMMON DISQUALIFIERS – Civilian
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time want to screen yourself and withdraw prior to starting the recruitment process.
Illegal use or possession of drugs
The following examples of illegal drug use or possession will be considered automatic disqualifiers for applicants, with no exceptions:
Any adult use or possession of a drug classified as a hallucinogenic within three years prior to application for employment.
Any other illegal adult use or possession of a drug not mentioned above (including cocaine) within three years prior to application for employment.
Any illegal adult use or possession of a drug while employed in any law enforcement capacity, military police, or as a student enrolled in college accredited courses related to the criminal justice field.
Any adult manufacture or cultivation of a drug or illegal substance.
Failure to divulge to the Department any information about personal illegal use or possession of drugs.
Any drug test of the applicant, during the course of the hiring process, where illegal drugs are detected.
The following examples of illegal drug use or possession will be considered in relationship to the overall background of that individual and may result in disqualification:
Any illegal use or possession of a drug as a juvenile.
Any illegal adult use or possession of a drug that does not meet the criteria of the automatic disqualifiers specified above (e.g., cocaine use longer than three years.)
Any illegal or unauthorized use of prescription medications.
Motor Vehicle Operations
Receipt of three or more moving violations (or any single violation of a potential life threatening violation, such as reckless driving, speed contest, suspect of a pursuit, etc.) within three years prior to application. Moving violations for which there is a factual finding of innocence shall not be included.
Involvement as a driver in two or more chargeable (at fault) collisions within three years prior to date of application.
A conviction for driving under the influence of alcohol and/or drugs within three years prior to application or any two convictions for driving under the influence of alcohol and/or drugs.
Arrests
Conviction of any criminal offense classified as a misdemeanor under California law within three years prior to application.
Conviction for two or more misdemeanor offenses under California law as an adult.
Conviction of any offense classified as a misdemeanor under California law while employed as a peace officer (including military police officers.)
Admission(s) of having committed any act amounting to a felony (including felony-misdemeanor offenses) under California law, as an adult, within five years prior to application or while employed as a peace officer (including military police officers.)
Admission(s) of administrative conviction of any act while employed as a peace officer (including military police officers) involving lying, falsification of any official report or document, or theft.
Admission(s) of any act of domestic violence as defined by law, committed as an adult.
Admission(s) of any criminal act, whether misdemeanor or felony, committed against children including but not limited to: molesting or annoying children, child abduction, child abuse, lewd and lascivious acts with a child, or indecent exposure. Acts of consensual unlawful intercourse accomplished between two minors shall not be included, unless more than four years difference in age existed at the time of the acts.
Having any outstanding warrant of arrest at time of application.
Conviction of a felony under Federal or California Law.
Integrity
Any material misstatement of fact or significant admission/omission during the application or background process may be disqualifying, including inconsistent statements made during the initial background interview (Personal History Statement or Supplemental Questionnaire) or polygraph examination or discrepancies between this background investigation and other investigations conducted by other law enforcement agencies.
Any forgery, alteration, or intentional omission of material facts on an official employment application document or sustained episodes of academic cheating.
Tattoos
Employees shall not visibly display markings on the following body parts/areas:
Head, neck, ears, mouth, scalp, face, hands (exception: wedding band tattoo on ring finger)
Markings detrimental to good order are prohibited from visibility. Inappropriate markings are not permitted to be visible including but not limited to, imagery depicting racial, sexual, discriminatory, gang related, violence, obscene language or any offensive, demeaning to persons of ordinary sensibilities or considered racist or sexist.
Markings are prohibited from being displayed during the following:
court testimony, depositions, school presentations, formal community meetings, funerals
This policy also does not apply to Police Recruits while they are attending a Police Academy or participating in Academy sponsored functions. The policy will apply to Police Recruits while they are performing any official duty, in uniform, outside of the Police Academy.
Body Art
Body piercing or alteration to any area of the body visible in any authorized uniform or attire that is a deviation from normal anatomical features and which is not medically required is prohibited. Such body alteration includes, but is not limited to:
Tongue splitting or piercing.
The complete or transdermal implantation of any material other than hair replacement.
Abnormal shaping of the ears, eyes, nose or teeth.
Branding or scarification.
Work Traits
Having been disciplined by any employer (including military) as an adult for abuse of leave, gross insubordination, dereliction of duty , or persistent failure to follow established policies and regulations.
Having been involuntarily dismissed (for any reason other than layoff) from two or more employers as an adult.
Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement.
Having undergone personal bankruptcy more than once, having current financial obligations for which legal judgments have not been satisfied, currently having wages garnished, or any other history of financial instability.
Uttering any epithet derogatory of another person’s race, religion, gender, national origin or sexual orientation.
Having been disciplined by any employer as an adult for fighting in the workplace.
