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GENERAL STATEMENT OF DUTIES: Performs general accounting work with defined procedures under general supervision and guidance. Assists the Accounting Manager with accounts payable, payroll, purchasing, and other various accounting duties as assigned. Interacts with customers, employees, staff and the public to resolve problems, answer questions, help with completion of forms, and provide information.
EXAMPLE OF DUTIES:
Accounts Payable
Oversight of purchasing procedures and policies and ensures departments follow proper documented procedures and assists with annual updates of policies.
Enters accounts payables and prepares payments for Lone Tree invoices which coincide with adopted budgets. Keeps payment records with details of invoices.
Administers claims, interim checks, purchasing cards and other miscellaneous accounts payable duties.
Comparing invoices with purchase orders and shipping materials, calculating discounts, review general ledger account numbers. Obtains appropriate approval for invoices received over purchase order amounts and exceeding budgeted amounts when necessary.
Coordinates with accountants regarding budget and account details. Prints and disburses checks and completes claims listing of payment details for Management and Council.
Performs basic troubleshooting to reconcile account balances and performs inquiries to obtain missing information or verify unusual data.
Completes year-end 1099 preparation.
Payroll Duties
Administers bi-weekly payroll processing, contribution processing, payroll reporting, benefit information, garnishments, and other miscellaneous payroll duties.
Processes bi-weekly payroll through NOVAtime and Caselle software systems. Includes: reviewing/calculating timesheets, entering employee information into payroll systems, printing payroll checks and setting up direct deposits in ACH system, issuing payments for employee garnishments.
Prepares and submits reporting and fund transfers for payroll contributions, primarily retirement and pensions.
Prepare and submit payroll tax deposits and other required reporting for each payroll, each quarter, and annually – which includes preparation of 941s, SUTA, and W-2s.
Enters benefits into appropriate on-line systems for new hires or qualifying events as entered into payroll. Maintains tracking sheets related to payroll information and benefit reconciliations.
Purchasing Duties:
Review monthly purchasing card reconciliations completed by cardholders to ensure proper documentation has been received.
Construct the monthly purchasing card report that includes pertinent information associated with each of the purchases.
Position Type and Expected Hours of Work
This is a non-exempt full time position, working at least 40 hours per week. The City of Lone Tree’s business hours are Monday through Friday, 8:00 am to 5:00 pm;
Pay Range: $48,800 – $59,500
