City of Mentor on the Lake Hiring for Accounting / Zoning Assistant at Mentor-on-the-Lake, OH Full Time

City of Mentor-on-the-Lake 5860 Andrews Rd, Mentor-on-the-Lake, OH 44060-2827

Phone: (440) 257-7216 Fax: (440) 257-2766 www.CityMOL.org

Secretary/Accounting Clerk

Perform various secretarial and clerical duties for the Service Director/Zoning Inspector and Housing Inspector.

General accounting knowledge including: accounts receivable, customer service, banking, fixed assets,

Duties and responsibilities include:

• Receives and fields all phone calls and visitor inquiries, maintain work schedules for the Service

Department, Zoning Inspector and Housing Inspector.

• Ability to interpret City Code and process zoning applications as needed.
• Handles customer inquiries and complaints and prepares and maintains schedule of resident work requests.
• Maintains correspondence including but not limited to permits and licenses for zoning.
• Maintains zoning files and researches zoning issues.
• Responsible for maintaining Housing Inspector schedule and preparing necessary paperwork for point of sale and rental inspections.
• Handles complaints and correspondence as it pertains to city zoning or housing violations.
• Responsible for City receivables including but not limited to preparing purchase orders, managing invoices, maintaining and recording fixed assets.
• Maintains an inventory of all departmental requisitions for purchase orders and maintains records of all departmental equipment.
• Process pay-ins for all incoming monies and prepares daily bank deposit.
• Maintains and records payment on invoices and sends reminders for payment.
• Assist with payroll and accounts payable duties when necessary

Clerk for Planning and Zoning Commission/Clerk for the Board of Zoning Appeals: Attends evening monthly and special meetings. Responsible for maintaining a permanent record of proceedings and preparing meeting minutes. Responsible for procedures directly related to the Commission / Board including but not limited to Conditional Use Permits, correspondence and legal notices.

Qualifications:

• High School Diploma
• Aptitude for numbers
• Accounting or Receivable experience preferred
• Strong customer service skills
• Well organized and ability to work well independently
• Accuracy and attention to detail is a must
• Strong knowledge of MS Office, databases, and basic accounting software
• Familiarity with book keeping and basic accounting procedures including preparing spreadsheets and financial reports.
• Willing to learn and cross-train for each department, as necessary

Job Type: Full-time

Pay: $19.50 – $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Mentor-on-the-Lake, OH 44060: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location