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Full Job Description
Position Description
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.
The Human Resources Associate Representative will provide administrative human resources support to both the Labor Relations and Internal Workplace Investigation divisions. This is an excellent opportunity to gain experience in two different areas of Human Resources whose collective efforts contribute to a positive and respectful work culture.
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
Job Duties and Responsibilities
Provide support for and assist senior level staff members by performing duties to meet customer needs.
Apply established professional guidelines in solving problems and making recommendations on how to proceed in specific situations.
Analyze facts and provide recommendations for dealing with human resources questions and employee relations issues.
Answer questions in area assigned and provide assistance in response to inquiries.
Collect and maintain notes during bargaining sessions and investigative interviews.
Assist with division records including all past and present labor agreements, letters of agreement, investigative correspondence, related files, etc. ensuring compliance with state and federal laws.
Coordinate investigative interviews.
Assist in responding to internal and external data requests.
May complete special projects, write reports, perform research, design questionnaires, etc.
Assist with scheduling meetings and City Council actions.
Prepare notes and data for review during negotiation sessions and interviews.
Maintain collective bargaining unit member reporting in compliance with collective bargaining agreements, create and distribute information to union representatives or upload onto union data website.
Required Qualifications
Minimum Education:
Associate’s Degree in Business Administration.
Minimum Experience:
Three years of related job experience.
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation
This position is not represented by a collective bargaining agreement For more information please visit: CNR (Certified Non-represented employees).
Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire upon hire.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
Ability to participate as a team member in a variety of settings.
Knowledge of modern administration techniques.
Good written and verbal communication skills.
Strong analytical skills.
Strong organizational skills and ability to multi-task.
Good knowledge of modern research techniques and ability to write reports and make recommendations.
Proven ability to maintain confidentiality and manage sensitive information with discretion.
Demonstrated ability to effectively and respectfully work with people of diverse backgrounds, cultures, and perspectives.
Knowledge of the City’s Human Resources policies and procedures.
Knowledge of labor agreements.
Advanced typing and computer literacy, specifically Microsoft Office.
General knowledge of PeopleSoft software.
Knowledge of and experience developing and maintaining web content.
Benefits SummaryOur employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees’ health and financial well-being.Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page. New 12 weeks of paid Parental Leave.City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.InsuranceHealth insuranceEligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.Dental insuranceThe City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.BenefitsPaid time offOur generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements.RetirementCity employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).TransportationEligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs-such as qualified parking and van pool expenses-with pre-tax dollars.Learning and developmentTo engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary’s University of Minnesota are available to City employees.Other perksEmployees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program (Download PDF reader), technology discounts and more.
