The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment.
PERS retired annuitants or individuals currently receiving CalPERS Retirement Benefits are not eligible to apply.
Ideal Candidate Statement
The Center for Sacramento History (CSH) seeks a dynamic, collaborative Processing and Digital Archivist who, under general direction, maintains control over archival records and assists the public in accessing the collection; selects, assesses, arranges, and describes records in accordance with national standards and practices to ensure long-term preservation and public access; updates collections management system (CMS) to organize and manage CSH digital collection material; supervises volunteers and student interns in processing archival material; and provides reference service to the public.
The ideal candidate for this position will have experience with or understanding of EAD and DACS, ArchivesSpace, ContentDM or other digital management systems, as well as experience processing archival collections and creating ‘finding aids’, and will have an understanding of conservation and preservation related to an archival collection. The ideal candidate will have experience interacting with the public and providing reference services, the ability to work both independently and with a team, and should be comfortable working with volunteers and interns. Strong verbal and written communication skills and an interest in local history are highly desirable. Education in Library and Information Science is desired but not required.
To acquire arrange describe and provide public access to historical archival and public records collections of the Sacramento Museum and History Division.
SUPERVISION RECEIVED AND EXERCISED
Direction is provided by the Curator of History. Responsibilities include the functional supervision of volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties may include, but are not limited to, the following:
Acquire, arrange, describe, and provide public access to historical collections including: public records; archives of various organizations; manuscripts; photographs; maps; drawings; newspapers; oral histories; film; and similar materials.
Evaluate and appraise potential acquisitions to determine the value and appropriateness of the material.
Sort and arrange archival materials; clean archival objects and perform minor conservation; remove detrimental objects from the collection; unfold and clean documents; place archival documents into acid-free folders and containers.
Develop procedures for processing, storing and keeping records of documentary materials.
Develop aids such as card catalogs, registers, series descriptions, inventories, and guides which explain the history, scope, content, and arrangement of the collections.
Prepare and catalog photographs for archival storage.
Conduct biographical and historical research.
Assist the public and the division with historical research and records retrieval.
Prepare written information related to the historical collections and the history of the Sacramento area.
Assist with the development of various museum exhibits; oversee the preparation and installation of historical materials for exhibition.
Represent the division before various community groups, potential donors, and individual researchers.
Provide training and leadership to volunteers and student interns.
Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
Historical research methods and techniques.
Archival preservation, conservation, and restoration techniques.
Archival appraisal methods and procedures.
Archival records management.
Methods used to exhibit or store museum artifacts.
Ability to:
Evaluate and describe historical material.
Develop procedures for accessing historical information.
Prepare historical material for exhibition or storage.
Communicate clearly, orally and in writing.
Establish and maintain cooperative relationships with those contacted in the course of work.
EXPERIENCE AND EDUCATION
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of experience in evaluation, processing and referencing archival collections.
Education:
Graduation from an accredited four-year college or university with major course work in American history or a closely related field.
Substitution
A Master’s degree in American History, archival management, or a closely related field may be substituted for one year of the required experience.
PROBATIONARY PERIOD:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
PROOF OF EDUCATION
Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
THE SELECTION PROCEDURE
Please note, the City of Sacramento’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the “Work Experience” section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
If “see resume” is noted in the “Work Experience” section; a resume will not substitute for the information required in the “Work Experience” section.
Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
2. Screening Committee: (Pass/Fail)– Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement.
3. Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Only the applicants who meet the minimum qualifications will become candidates and their T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate’s education, training and experience. Therefore, your responses to the T&E questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
Incomplete T&E questions will not pass the review process; omitted information cannot be considered or assumed.
A resume will not substitute for the information required in the T&E questions.
TEST EXEMPTION – If you have previously taken the Archivist exam within the past year of the final filing date of this posting, you may be considered exempt from taking the Archivist Exam.
The City of Sacramento’s Human Resources Department will verify applicant’s eligibility at the time of the final filing deadline of this job posting.
4. Eligibility: Candidates who pass the Training and Experience Exam will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires year from the date of notification of a passing score for the Archivist examination.
If you are currently on an active eligible list for the Archivist classification, it is unnecessary to retake the examination.
The eligible list is effective one year from the date of passing the examination for the Archivist.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
For technical support between 6 AM – 5 PM PT, contact Live Applicant Support at (855) 524-5627.
Visit the City of Sacramento Human Resources Department website athttp://www.cityofsacramento.org/HR/Career-Opportunities;
Send an email to [email protected]; or
Call the Human Resources Department at (916) 808-5726
Bilingual Pay Did you know that the City offers bilingual pay? That’s right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.Pension Reform ActThe City of Sacramento is covered by the California Public Employees’ Retirement System, and as such, must adhere to the California Public Employee’s Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant’s eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity EmployerThe City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.Additional InformationCivil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-BoardUnion Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-AgreementsSalary Schedule: http://portal.cityofsacramento.org/HR/Document-Library
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