City of Schenectady Hiring for Purchasing Supervisor at Schenectady, NY Full Time

DISTINGUISHING FEATURES OF THE CLASS:

This position answers directly to the Commissioner of Finance & Administration in the City Of Schenectady. The incumbent will, under the direction of the Finance Commissioner, oversee and assist in the processing of purchase requests and accounts payable. Additionally, the position involves responsibility for supervising the activities of the City’s Central Printing & Mailing Department. The incumbent will do related work as required

TYPICAL WORK ACTIVITIES:

• Establishes, under the direction of the Finance Commissioner, a yearly bid calendar;
• Attends all bid openings as the agent of the Finance Commissioner;
• Assists the Commissioner in the preparation of the annual budget;
• Oversees all facets of the purchasing and accounts payable process including, but not limited to: the processing of payments to vendors, conferring with Department Heads on their inventory & purchasing needs, assisting Department Heads & staff members in their preparation of purchase requisitions, maintenance of the Vendor file, reviewing of requisitions to insure that accounts are not over-encumbered, and reviewing all payment requests to insure they are consistent with the City’s Purchasing Policy;
• Oversees all facets of Central Printing including the establishment and update of a yearly calendar of Central Copy dates;
• Oversees all facets of the Mail Room including establishment and update of a yearly calendar of all major mail jobs;
• Prepares annual 1099 forms and submits yearly reports in accordance with all Federal and State regulations.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Ability to establish and maintain good working relationships with department heads; Must be able to understand and follow oral and written directions; Ability to plan and supervise the work of the Central Printing & Mailing employees and Accounts Payable employees.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of high school equivalency diploma and five (5) years of related purchasing experience with at least one (1) year of experience using a major software package for accounts payable or purchasing and a minimum of one (1) year prior experience in the operation of a large mail room.

Job Type: Full-time

Pay: $55,000.00 – $64,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

Ability to commute/relocate:

• Schenectady, NY 12305: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you a City of Schenectady resident?
• How many years of experience do you have in Central Printing & mailing do you have?

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: One location