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SPECIALIST
DEPARTMENT: FINANCE
DIVISION: PAYROLL
SUPERVISION RECEIVED: Works under the supervision of the Director of Finance and Assistant Director of Finance.
SUPERVISION EXERCISED: None.
POSITION CLASSIFICATIONS: The position of Specialist-Payroll in the City of Stow is classified by the Stow Municipal Civil Service Commission, is non-exempt under the Fair Labor Standards Act and is not included in a collective bargaining agreement.
PURPOSE: Perform routine and complex clerical and secretarial work in the administration of payroll operations for the City
ESSENTIAL FUNCTIONS:
- Audit timesheets and enter them into the computer; calculate reports; and print, sign, organize and distribute paychecks for all City employees.
- Transfer direct deposits electronically.
- Number, print and mail deduction checks bi-weekly and monthly.
- Prepare monthly pension reports.
- Maintain all personnel records for full-time employees.
- Track and accumulate hours for crossing guard sick leave.
- Track and accumulate hours for part-time employee vacation.
- Request a work permit for seasonal employees who are under the age of 18.
- Maintain records of seasonal hours worked and termination dates for pension purposes.
- Prepare all requisite documents for retirements, disability determinations and terminations. Calculate employee pay-offs, where applicable.
- Adhere to the five (5) union contracts negotiated by the City, as they pertain to payroll matters.
- Check timesheets to make certain all requisite signatures including reasons for sick leave and funeral usage are present.
- Complete employment verifications and OPERS refunds, as well as other documents associated with the payroll process.
- Prepare and enter into the database all documents for new hires, seasonal and part-time employees.
- Prepare service credit letters for terminated employees.
- Calculate service credit transferred with new hires from previous public employers.
- Track the usage of sick leave transferred from previous public employers for new hires.
- Maintain pay history for full-time, part-time and seasonal employees.
- Calculate retro-pay due to per-step increase, COLA or contractual stipulations.
- Calculate FLSA for police officers and dispatchers.
- Track time used for each WC injury; file necessary paperwork with the Bureau; prepare OSHA reports.
- Act as liaison for the City regarding payroll issues.
- Track vacation and longevity increases, by service dates, for full-time employees.
- Answer and route incoming phone calls to the Finance Department.
- Calculate annual data for accounting purposes.
- Prepare annual OSHA report.
- Compliance with all City of Stow citywide and departmental policies, work rules and procedures.
- Regular, reliable, predictable, and punctual attendance is an essential function of the position. (This is due to the fact that employees work as part of a team, and that there are a limited number of employees available to perform numerous tasks critical to meeting the efficient and effective delivery of statutory services to the public, and/or among whom the responsibilities to perform those numerous tasks can be distributed.)
- Perform other duties related to those of the position and/or resulting from the needs of the organization.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.
QUALIFICATIONS:
- Must have graduated from high school or have a GED equivalent, supplemented with coursework in bookkeeping or accounting.
- Must possess 1 to 3 years experience working in an office environment with increasingly greater responsibility. 1 to 3 years experience in the preparation of payroll is preferred.
- Must have the ability to establish and maintain effective working relationships and communicate effectively, both orally and in writing, with City employees and officials and the general public.
- Must be computer literate.
- Must complete tasks with a high degree of accuracy.
- Must have skill in operating the listed tools and equipment.
- Must be bondable.
- Must possess and maintain a valid State of Ohio Driver’s License throughout the term of employment.
TOOLS AND EQUIPMENT: Tools and equipment used in the performance of this position include, but are not limited to, the following: personal computer and word processing & data base software; fax machine and copy machine; calculator; and telephone.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands and fingers to handle and operate objects, tools and controls and reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Job Type: Full-time
Pay: $24.48 – $32.38 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Physical Setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Payroll: 3 years (Required)
Work Location: One location
