Colorado State University Hiring For Business Operations Technician at Fort Collins, CO, United States Full Time

Job Description

Position Location
Fort Collins, CO

Research Professional Position
No

Posting Number
202201270AP

Position Type
Admin Professional/ Research Professional

Classification Title
Technical/Support II

Number of Vacancies

Work Hours/Week
40

Proposed Annual Salary Range
$40,000-43,000

Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on
09/10/2022

Description of Work Unit

Colorado State University (CSU) is a tier one Carnegie Research Institution and a recognized leader in infectious disease research. The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at CSU. Currently, MIP has 80+ faculty and 500+ total employees. The DMIP financial support team manages $20-$25M in research activity each year plus $9.4M in appropriated funds, as well as cash funded activities. This position will be located in the Microbiology Building on CSU’s main campus. CSU offers employee benefits including but not limited to the following:

• Full-time administrative professional employees accrue nearly five weeks of paid annual leave and 15 days of paid sick leave every year as well as 11 designated holidays. Part-time employees accrue the same benefits on a proportional basis.
• CSU offers comprehensive health benefits and insurance plans to our employees, significant others and/or their families. For more information see: http://www.hrs.colostate.edu/benefits/fap-insplans-ancillary.html.
• CSU is not a social security employer. Administrative Professionals participate in a defined contribution plan (DCP) for retirement savings. CSU automatically contributes an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see: http://www.hrs.colostate.edu/benefits/mandatory-retirement-plans.html.
• CSU offers 9 credits of higher education per fiscal year for a full-time employee. For more information regarding the employee study privilege, please go to http://www.hrs.colostate.edu/benefits/study-privilege.html. Part-time employees accrue similar benefits on a prorated basis.

• For a full list of CSU benefits and additional information, please see: http://www.hrs.colostate.edu/benefits. Fort Collins is consistently ranked as one of the “Best Places to Live in America,” with similar designations from numerous magazines and polls since 2005 (see: http://www.fcgov.com/visitor/fcfacts.php).

Position Summary

The primary purpose of this position is to provide transactional support for MIP’s graduate programs and human resources, working with the Administrative Coordinator for Graduate Programs and the Human Resources Generalist. This position will be focused on HR entries such as administer reappointments, personnel and payroll changes, HRMS/payroll data submission, Talent Management System (TMS) information initiation and monitoring, hiring, reappointments, and position terminations for graduate students, postdoctoral fellows, administrative professionals, and faculty. There will also be a focus on programmatic administrative support, such as tuition payments, application assistance, and recurring information gathering for textbooks, syllabi, regalia, etc. Due to the nature of the department’s work, this will be an in-person position located at the Microbiology Building.

Required Job Qualifications

• Bachelor’s degree from an institution of higher education
• Experience with Microsoft Office Suite
• Excellent attention to detail

• Written and verbal communication skills confirmed by review of application materials

• Experience working in a team environment

• Demonstrated experience with customer service

Preferred Job Qualifications

• Bachelor’s degree in Business Management, Business Administration or related field
• Prior experience in Higher Education

• Experience balancing varied job responsibilities

• Experience working with confidential information

• Commitment to diversity, equity, and inclusion

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category
Human Resources Transactions

Duty/Responsibility

• Process HR transactions for background checks, hiring, assignment and salary changes, and ending positions for faculty, administrative professional, state-classified and postdoctoral fellow employee classifications.
• Assist with document verification for I-9 completion for new hires.
• Enter graduate student transactions for stipend increases, appointments and reappointments

. Coordinate the certification form signature processes.

• Enter supplemental pay requests.
• Working with the HR Generalist, coordinate the annual employee evaluation process (sending reminders, collect evaluations, and gathering signatures).
• Monitor and track non-exempt employee hours in Timeclock Plus system, including outstanding leave requests and entry of hours worked.
• Enter holiday and other non-routine leave into the Timeclock Plus system for department. Track veterinary resident leave requests and balances in separate department system.
• Assist with processing of visa documentation such as H-1B and J-1 visas in collaboration with HR

Generalist and Office of international Programs.

Percentage Of Time
35

Job Duty Category
Graduate Program Support

Duty/Responsibility

Provide transactional support to current and prospective graduate students, including:

• Monitor and pay tuition and fees for graduate students, including off-cycle direct payment to student accounts (DPSAs). Enter encumbrances in financial system for tuition estimates.
• Assist with coordination of applications for program admissions, including GPA calculations.
• Assist with recruitment processes including travel coordination, interview scheduling, and itinerary planning.
• Provide prospective students with program and application information.
• Maintain and update graduate student staffing sheets and labor distributions.
• Update graduate student and veterinary resident distribution lists as needed.
• Monitor the shared graduate program inbox.

Percentage Of Time
30

Job Duty Category
Academic Transactional Support

Duty/Responsibility

• Coordinate classroom draft scheduling with Registrar and faculty.
• Work with faculty and the bookstore to place textbook orders.
• Collect and maintain syllabi for courses taught each semester.
• Gather and enter instructor percentages for faculty.
• Facilitate faculty grade submissions, reminding and assisting faculty as needed.
• Coordinate regalia ordering and returns for commencement ceremonies.
• Facilitate application process for internal mini-grants and fellowships.

Percentage Of Time
25

Job Duty Category
Other Administrative Support

Duty/Responsibility

• Create and distribute seminar notices for departmental and graduate seminars, defense

notifications, and other events.

• Maintain directory (phone number, building, room, center identifier, etc.) information for all classifications.

• Provide backup support to other business operations including customer service for the front office and travel processing.

• Act as backup for human resource transactions for student and non-student hourly and associate position classifications, including backup support for hourly payroll.

• Cross-train with the HR Generalist on hiring and other technical processes.

• Cross-train with the Administrative Coordinator for Graduate Studies on student forms and other technical processes.

• Other duties as assigned.

Percentage Of Time
10

Application Details

Special Instructions to Applicants

Please submit a resume, a cover letter that addresses required and preferred qualifications and names and contact information of three (3) professional references.

For full consideration, please apply on or before 11:59PM MST on September 10, 2022.

Applications will be accepted until position is filled.

References will not be contacted without prior notification of candidates.

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
[email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].

Any person may sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.