County of Hawaii Hiring For Account Clerk at Hilo, HI, United States Full Time

Job Description

Duties Summary

Independently reviews, posts to, revises, and summarizes paper and electronic fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.

There are two (2) immediate vacancies in Hilo:

• One (1) permanent full-time vacancy with the Department of Environmental Management
• One (1) temporary full-time vacancy not-to-exceed 12/02/2024 noon with the Hawai`i Fire Department.

The eligible list will be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotment accounts, invoice registers, individual accounts, P-card purchases, and other subsidiary records.
• Classifies and codes expenditures or revenues, determining appropriate accounts to be charged or credited; posts to budgetary accounts.
• Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
• Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
• Receives, receipts, and deposits cash collections; maintains appropriate records.
• Takes periodic trial balances; reconciles balances; and prepares reports.
• Audits and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input; and keeps track of employee leave balances.
• Records labor time or equipment rental fees for various jobs.
• Prepares and processes various payroll deduction and withholding forms.
• Assists in forecasting expenses and in compiling statistical data for budget requests.
• Sets up and maintains paper and electronic accounts office files.
• Maintains inventory control records.
• Maintains personnel records, files and rosters.
• May process human resource requests, including but not limited to new hires, transfers, terminations, etc.; provides information and processes benefits such as retirement, flex spending, medical, etc.
• Assists in preparing contracts; processes and/or circulates for approval.
• May review the accounts clerical work of others, calling attention to use of incorrect procedures or methods or correcting entries or results.
• Composes routine correspondence requiring specific knowledge of methods, procedures, policies or other information.
• Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.
• Operates standard office machines including calculators, scanners, copiers, typewriters, adding machines, and electronic computer equipment and peripherals.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• two (2) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll, and
• possession of a valid State of Hawai’i driver license (Class 3) or any other valid comparable driver’s license at time of filing, as applicable to the position. You will be required to submit your valid driver’s license at time of hire, if the position requires a valid driver’s license. (The immediate vacancy with the Department of Environmental Management requires a driver’s license.)

Substitution of education for required experience: An Associates degree or higher from an accredited college or university in Accounting, Business Administration or a related field may be substituted for the two (2) years of the required experience. (Scan and attach your official college transcript to be credited for the substitution of experience).

Examination: The examination consists of a written test that will be administered in Hilo on the Island of Hawai’i only.
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai’i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: arithmetic; standard accounting codes, classifications, and terminology pertinent to accounts maintenance operations; standard office practices and procedures as they relate to the processing and recording of transactions and accounting information; business English, grammar, spelling, and word usage; filing methods and systems; operation and maintenance of standard office machines.

Ability to: maintain fiscal accounts and records; detect errors in posting and calculations; prepare correspondence and fiscal summaries, reports, and statements; interpret fiscal records and data; learn, understand, and apply applicable laws, rules, and collective bargaining provisions to work processes; make arithmetical computations; compare names and numbers; operate and maintain standard office machines and equipment, including electronic computer equipment and peripherals; give and follow oral and written instructions; establish effective working relationships with others; and for some positions, assign, supervise, and review the work of others.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• 
  an official college transcript,
• 
  a valid driver’s license,
• 
  a temporary assignment verification,
• 
  professional licenses, and/or
• 
  certificates.

Veterans applying for veteran’s preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add [email protected] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don’t receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

Employee benefits are generally for full-time permanent employment and include the following from the date of hire:

• sick leave and vacation earnings
• paid holidays
• social security
• credit union membership
• life, dental, medical, vision, and prescription

drug insurance plans

• employee-employer paid retirement plan
• flexible spending plan
• tax-sheltered savings and investment program
• mortgage loans through the State Employees’

Retirement System

• career opportunity and mobility in a merit system for

civil service positions

Persons who are hired may be required to pay union dues/service fees.

Benefits for part-time employment is based on hours worked and type of appointment.

Benefits are subject to change due to legislative, collective bargaining negotiation, and other changes.