County of Sonoma (CA) Hiring For Probation Budget and Contracts Analyst at Santa Rosa, CA Full Time

Are you a financial analysis professional with extensive budget & contracts experience?  Do you want to make a positive impact in the community and on the team? If so, apply to join the County of Sonoma Probation Department as a Budget and Contracts Analyst!

Starting salary up to $51.86/hour* ($108,238/year) and a competitive total compensation package! Hybrid/Telework (remote work) options available.

Watch this videoto learn about the services provided by the Sonoma County Probation Department for our community,

About the Position

The Probation Budget and Contracts Analyst will provide administrative and analytical support to Probation’s Adult Division and Sonoma County’s Community Corrections Partnership.   Responsibilities will encompass budget development, analysis, and monitoring, as well as overseeing contractual agreements. The Analyst will report to the Budget and Grants Manager and work closely with the Chief Probation Officer.  

Supporting the Probation Adult Division includes: 

• Developing the annual division budget of $40 million
• Tracking budget execution and forecasting expenditures
• Drafting and monitoring service contracts and scopes of work for major programs
• Writing grant applications and performing post-award administration and outcome reporting
• Reviewing State budget documents and pertinent legislation to evaluate policy and budgetary impacts
• Writing Board of Supervisors agenda items

Supporting Sonoma County’s Community Corrections Partnership includes: 

• Leading the interdepartmental effort to develop the annual Public Safety Realignment Implementation Plan, Board report, and associated budget documents
• Collecting, analyzing, and reporting data to internal and external stakeholders
• Implementing new programs
• Drafting and monitoring service contracts and Memorandums of Understanding (MOUs)

The ideal candidate will possess:

• The ability to effectively communicate with multiple audiences including executives, division managers, law enforcement officers, and state regulatory bodies 
• Dedication to meeting deadlines and coordinating multiple initiatives at once.
• Business acumen to negotiate and manage multiple contracts 
• Exceptional time management skills, a tenacious drive to deliver results, and mission-driven with a focus on collaboration with stakeholders internally and externally.
• Strong and concise writing style to author reports, contracts, and Board of Supervisors summaries.
• Exceptional analytical skills, including experience manipulating and analyzing large data sets in MS Excel. 
• Strong MS Office skills (advanced Excel, Word, PowerPoint). 

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you’re working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:

• Hybrid Telework – A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement – A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off – Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions – 100% premium contribution for the majority of employee-only and employee + family health plan options
• Staff Development/Wellness Pay – Annual benefit allowances of up to $2,000 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement – County contributions to help fund post-retirement employee health insurance/benefits
• Retirement – A pension fully integrated with Social Security
• Paid Parental Leave – May be eligible for up to 8 weeks (320 hours) after 12 months of County employment

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.

This recruitment is being conducted to fill a Budget and Contracts Analyst position in the Probation Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. 

Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.

The Civil Service title for this role is Department Analyst.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, “See Resume” or “See Application” may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant’s application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

BACKGROUND INVESTIGATION

It is the policy of law enforcement and legal offices and departments, in the County of Sonoma, that candidates complete a thorough background investigation process prior to employment. This policy is imperative to keep the department’s employees and the public safe and to maintain high standards in the law enforcement community. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

The background investigation will include a thorough assessment of a candidate’s personal, employment, educational, criminal, and credit history. The investigation may include but is not necessarily limited to: the use of prescription and/or other drugs, reports from former employers, friends, family members, educational institutions, law enforcement agencies, credit reports, court reports, public records search, and/or other relevant sources. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment.

All candidates will be required to take a pre-employment medical examination. The pre-employment medical examination will include drug testing as part of the medical examination for all applicants and for all current employees who are offered employment with the Offices/Departments. Additionally, candidates may be required to take a pre-employment psychological examination. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate for review. Failure to pass the background investigation will eliminate a candidate from the employment process. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

Issues that arise during the investigation process will be assessed, and judgment and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as a pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior, and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts that the candidate feels should be considered by the hiring authority.

HOW TO APPLY

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: DS

HR Technician: KK