Creative Schools Hiring for Accounting Associate / Administrative Assistant Job at Raleigh, NC Full Time

Accounting Associate / Executive Assistant – – Creative Schools Inc

Creative Schools, a 35 year old North Carolina based child care company, has an immediate need for an Accounting Associate / Executive Assistant in our Raleigh, NC business office.

Our business office provides oversight and support for 200 child care professionals at 8 schools caring for over 1000 preschool children. Our office culture is professional while easy going and family centered. We look forward to meeting you.

Responsibilities

• Provide general Accounting and Administrative assistance to the President, Accounting Manager, and Executive Director, including answering phones, greeting guests, copying, scanning, typing, editing, proofing, Data entry, research, running errands, general office maintenance, etc.
• Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
• Maintain filing systems for Accounts Payable, Food Program, Contracts, and Reports,
• Process Accounts Payable to include input of vouchers, reconciliations of vendor statements and accounts and to assist with weekly check processing. Determine vendor status regarding 1099 compliance and assist with processing of 1099’s on annual basis.
• Accounts Receivable overview and Collections to include generating Weekly Revenue reports and review of Past Due Accounts and generating letters and providing communication to Center Directors of past due balances.
• Generate Weekly Enrollment, Withdrawal and Labor reports for Centers
• Maintain Food Program reporting for Centers participating in CACFP on a weekly basis. Communicate with Center Directors and Assistant Directors regarding discrepancies.
• Maintain Menus in Minute Menu software for Food Program reporting, making changes as necessary.
• Prepare Monthly Newsletters for 8 Centers.
• Assist with office events, including Monthly Celebration Events, annual holiday celebration, and other special events
• Prepare file folders for new employees
• Order, shelve, and maintain office supplies and Uniforms. Distribute supplies/uniforms upon request.
• Other tasks as assigned specific to office

Basic Requirements

• 5+ years previous work experience in an office environment
• Excellent communication and organization skills
• Computer literacy with proficiency with Microsoft Office software
• Valid driver’s license

Preferred Qualifications

• Previous experience in Accounts Payable and Accounts Receivable
• Associate degree specializing in administrative assistant, business, or related field
• Strong technical writing, editing, and formatting skills
• Knowledge of SAGE software

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location