DoubleTree by Hilton San Juan Hiring for Marketing and Sales Coordinator Job at San Juan, PR Full Time

About us

DoubleTree by Hilton San Juan is a company in San Juan, PR 00911.

JOB*Summary

• Answers phones and e-mails, proactively following up with each group and corporate client until contact is made.
• Books groups, follows up with correspondence, checks-in weekdays morning groups, assists as needed with groups throughout the mornings.
• Maintains master events schedule on Outlook
• Responsible for the development and maintenance of all sales databases
• Creates, updates and manages databases. Ensures the office administration runs smoothly.
• Provides word processing support to Sales Managers for special reports as required.

• Able to produce and create reports on Excel and Word.
• Coordinate all credit card authorization forms, rooming list, group details arrivals, direct bill applications
• Support the sales representatives by researching prospecting new accounts.
• Assist the sales reps with scheduling new client visits and, if necessary, assist with travel arrangements.
• Type contracts
• Answer telephone calls
• Internet market research
• Sales Calls
• Send out sales kits and brochure

Qualifications

• Previous sales, administrative and/or customer service experience required.
• Knowledge of computer programs: Microsoft Word, Outlook, Excel, PowerPoint.
• Strong communication and interpersonal skills, diplomatic, tactful, customer-focused with a professional phone manner and ability to interact professionally with staff, guests, the press, high profile and other external clients in Spanish and English.
• Strong organizational and time management skills with proven ability to organize, prioritize and successfully manage multiple and shifting priorities, projects, and deadlines.
• Candidates must display a level of maturity and finesse to work with luxury and exceptionally demanding clients.
• Candidate must be fully bilingual (Spanish/English).

Job Types: Full-time, Contract

Salary: From $11.00 per hour

Benefits:

• Cell phone reimbursement
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Mileage reimbursement
• Paid time off
• Paid training
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Weekend availability

Supplemental Pay:

• Bonus pay

Work Location:

• One location

Work Remotely:

• No

Work Location: One location