Dream Finders Homes Hiring for HR Assistant at Jacksonville, FL Full Time

SUMMARY OF POSITION:

The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Answers main HR department phone line

· Maintains and organizes HR Email Inbox

· Sends out all approved Company/HR Communications

· Maintains Employee Directory

· Maintains Company Org Chart

· Facilitates employment applicant tracking process in ADP

· Performs HRIS data entry and personnel file maintenance

· Assists employees and supervisors with basic interpretation of HR policies and procedures

· Assists with employee onboarding

· Facilitates completion of employee new hire paperwork

· Maintains confidential personnel files and personnel actions

· Work on moving all hard copy personnel files to an electronic file system (TBD)

· Prepares job postings

· Maintains the current and termed I-9 files

· Responds to all reference checks and verifications of employment status

· Responsible for ordering, managing and maintaining employee shirts for all new and current employees

· Assists the HR Director and HR Generalists with HR projects

· Assists with benefits administration

· Pulls data or reports from all HR systems such as ADP

· Mass mail merge/mailings

· All other duties as assigned

EDUCATION AND EXPERIENCE:

· High School Diploma or equivalent required, Bachelor’s Degree preferred

· 3+ years of related experience preferred

· Understanding of HR laws such as EEO/AA, ERISA, ADA, etc. preferred, but not required

· Knowledge of HR best practice strategies and policies preferred, but not required

SKILLS, KNOWLEDGE, AND ABILITIES:

· Exceptional communication skills – both written and verbal

· Able to maintain a high level of confidentiality at all times

· Flexible and adaptable; able to work in ambiguous situations

· Resilient and tenacious with a propensity to persevere

· Problem solving and root cause identification skills

· Able to work effectively at all levels in an organization

· Ability to establish and maintain strong relationships

· Ability to influence others and move toward a common vision or goal

· Must be a team player and able to work collaboratively with and through others

· In-depth knowledge of Human Resources, Regulatory and legal principles and practices

· Excellent time management, communication, decision-making, and presentation skill

· Proficient in MS Excel, PowerPoint, and Word

PHYSICAL DEMANDS:
· While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies.

· In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch.

· Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

WORK ENVIRONMENT:
· The work environment is representative of an office setting

· The noise level in the work environment is usually quiet to moderate

· Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.
Equal Opportunity Employer

Job Type: Full-time

Pay: $19.23 – $23.07 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

Ability to commute/relocate:

• Jacksonville, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human resources: 1 year (Preferred)

Work Location: One location