FORT SCOTT USD Hiring For Payroll Clerk at Fort Scott, KS Full Time

Purpose: The Payroll Clerk assists the Business Manager/Clerk to support the efficient completion of employee payroll functions and benefits.

Reports to: Business Manager

Pay Rate: Based upon education and experience

Term of Employment: 12 month employee

Qualifications

Educational Requirements:

• High School diploma or equivalent required.
• Associates degree or higher in area of business is preferred.

Experience

• Experience using a computer to complete tasks with word processing, databases and spreadsheets.
• Experience with payroll and payroll accounting software preferred.
• Experience with accounting entries and analyzing reports preferred.
• Experience with employee insurance and benefits preferred.
• Experience with a 10-key and other office equipment.
• Experience with electronic communication.

General Expectations

• Ability to work cooperatively with supervisors and co-workers.
• Ability to understand and follow complex oral and written instructions.
• Ability to perform responsibilities without necessity of close supervision.
• Ability to effectively communicate with the school district community.
• Ability to meet attendance standards to perform the essential functions of the job.
• Ability to maintain a generally positive attitude.
• Ability to adhere and meet deadlines.

Functions And Responsibilities

Universal USD 234 Classified Standards:

• Support the philosophy and mission of USD 234 and the value of education.
• Comply with the privacy rights of students and staff.
• Safeguard confidential and/or sensitive information.
• Communicate pleasantly and effectively with all members of the school district and community.
• Provide excellence in customer service both internally and externally.
• Maintain a clean and organized workspace to insure a safe and efficient working environment.
• Ensure that all activities conform to district, state and federal guidelines.
• React to change positively and productively.
• Keep abreast of new information, innovative ideas and techniques.
• Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.

Specific Functions And Responsibilities

• Provide office, clerical and accounting support to assist with the efficient operation of the business department.
• Process monthly payroll for all employees in the district.
• Collect and process employee time sheets and prepare information for payroll.
• Maintain and record individual employee absence data and maintain leave balances.
• Prepare district, state and federal payroll reports on a monthly, quarterly, and annual basis.
• Prepare mailings for district employees concerning payroll and benefits.
• Prepare and distribute annual W-2’s for district personnel.
• Enter and ensure accuracy of all employee data in district personnel system.
• Prepare and submit all necessary forms and reports to KPERS.
• Reconcile the billings for employee benefit plans and employee insurance policies.
• Collect premiums from retirees.
• Maintain and process all employee enrollments for Plan 125 benefit programs.
• Provide support to other business office staff.
• Assist employees with supplemental policy claims.
• Act as the primary workman’s compensation insurance liaison.
• Respond to unemployment claims filed against the district.
• Assist with new employee orientation and on-boarding of new employees including , but not limited to benefits, state and federal paperwork, district required paperwork, and leave.
• Explain to employees how to access paychecks and answer any questions regarding payroll and benefits as needed.
• Assist with employee open enrollment for benefits.
• Act as the liaison for the sick bank managed by the teachers.
• Assist with preparation of annual payroll calendars and contracts.
• Bill for activity trips if billable.
• Prepare PCG filings including staff pool, payroll figures, and calendar.
• Prepare and assist with the annual audits of the district.
• Report new hire employees to the state.
• Follow all statutory requirements.
• Complete payroll surveys.
• Prepare necessary reports for the board and administrators, including, but not limited to: release time report, payroll numbers for the monthly board meeting, and dock reports.
• Administer and maintain COBRA paperwork.
• Administer and maintain FMLA filings.
• Process garnishments and child support orders.
• Prepare salary reports for supplemental policies.
• Cover the front desk as assigned.
• Maintain timely backups of payroll software.
• Calculate and be prepared to explain to employees the payout of leave and contracts.
• Process lump sum and summer payroll.
• Update required federal and state posters at all locations.
• Perform other duties as assigned by the Business Manager/Clerk and Administration.

Physical Requirements/Environmental Conditions

• Requires prolonged sitting or standing.
• Requires stooping, bending and reaching.
• Must be able to adapt to a fast-paced, multi-faceted office environment and be able to handle multiple interruptions.
• Occasional travel for training may be required.

USD 234 is an Equal Employment/Educational Opportunity Agency and does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Superintendent, 424 S. Main, Fort Scott, KS 66701