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About the Position:
The Office Administrator will be responsible for supporting all departments with day-to-day operations. You will primarily support our team of project managers to provide excellent service to our clients. The Office Administrator should be a high energy individual with excellent organizational skills and the ability to multitask.
About the company:
FreeAxez is a manufacturer and distributor of technical building products. With more than 25 years’ experience, FreeAxez systems provide sustainable, performance and design versatility for a variety of commercial and high technology environments, including many of the world’s top corporations, organizations, universities and government facilities. The product lines have revolutionized and improved the efficiency of technology integration for facilities across the globe. The company’s ‘can do’ approach to client projects, dedication to excellence, and commitment to stay ahead of the industry’s evolving needs is what FreeAxez’s clients count on.
Qualifications:
- 3+ years of administration in a professional office environment
- 2+ years of experience with Salesforce
- Bachelor’s degree
- Strong attention to detail
- Excellent communication skills – verbal and written
- Experience in sales and marketing support is a plus
Primary Responsibilities:
- General administrative assistance to Project Management Team and executives including calendar management, on-time daily schedule, travel logistics, meeting prep.
- Direct inbound inquiries via call or email to Project Management team
- Maintain Salesforce database with accurate client and project information. Maintain physical and electronic project documents.
- Prepare outbound correspondence with updated Project information for key stakeholders.
- Reception duties include answering the phones, greeting on-site visitors, prepare and ship outgoing mail.
- Operate and maintain office equipment (copy machine, phone system, etc.).
- Maintaining office supplies and liaison with office service providers.
- Manage office calendar, Team time-off calendar management, etc…
- Assist with coordination of off-site product presentations and travel coordination as needed.
Includes opportunities for learning and growing responsibilities that can intersect with a variety of departments.
This is a full time, in-person position with benefits including: Health, Retirement, and Vacation.
Experience:
- Microsoft Office: 3 years (Preferred)
- Administrative experience: 3 years (Required)
Work Location: One location
