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Full Job Description
Program Description: This position is responsible for implementing and controlling operations in the Human Resources Department. These operations include, but are not limited to, recruiting, new hire onboarding, provision and coordination of benefits, training and retaining employees and ensuring that the staff is managed in accordance with Company policies and procedures, labor laws and regulations. The Human Resources Representative is expected to perform the day to day functions of the Human Resources Department in support of the Company’s operations.
Essential Job Functions:
Essential job functions represent the fundamental job duties and accountabilities of the employment position the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Director or his/her designee may assign other duties and accountabilities limited to those consistent with the applicable scope of the appropriate professional job function.
Ensures Regulatory Compliance 20%
Follows procedures to ensure compliance with federal laws e.g., Fair Labor Standards Act, Equal Employment Opportunity Commission EEOC, Title VII (Civil Rights Act of 1964), Immigration Reform and Control Act (I-9), Family and Medical Leave Act (FLSA), Americans with Disabilities Act (ADA), Consolidation Omnibus Budget Reconciliation Act (COBRA), Equal Pay Act, etc.
Implements and maintains personnel policies and procedures in a nondiscriminatory manner for recruiting, interviewing, selecting and transferring employees to ensure equal employment opportunities
Verifies and consults to ensure that professional employees possess appropriate certification during the selection and recommendation phases of employment
Recruiting and Onboarding of New Employees 30%
Prepares and maintains job descriptions for new and incumbent positions
Prepares advertisements that reflect minimum legal requirements for staffing vacancies
Utilizes available resources for job postings, works with university placement departments and staffing agencies, and executes other recruitment strategies to maintain an applicant pool required by the Company
Executes the interview selection process for staffing professional and nonprofessional vacancies that is nondiscriminatory and objectively meets the job criteria
Reviews and recommends candidates for employment
Drafts and distributes offer letters, forms and all other correspondence to all new hires
Executes due diligence to ensure references and background checks, and any others as applicable, are complete on all candidate recommendations for employment
Coordinates and facilitates new employee orientation
Educates employees on relevant policies and procedures
Employee Relations, Performance Management and Compensation Administration 25%
Assists and monitors performance management processes
Prepares and analyzes functions relating to compensation and classification
Assists employees with day to day concerns by executing actions in a manner consistent with policies and procedures
Assists staff with questions related to policies and procedures
Coordinates the administration of procedures relating to terminations, conducts exit interviews and monitors transfer requests
Coordinates office celebratory events
Benefits Administration 5%
Ensures all benefit plan documents, summary plan descriptions, booklets and information brochures are accurate and current for dissemination
Plans the annual open enrollment with partner company
Corporate Communication 5%
Prepares, mails, and files various state and federal forms
Drafts and types letters, memos, and other human resources documents
Employee Training 5%
Provides information and assistance with enrolling employees in mandatory training (aligned with state & federal regulations), training programs and/or coursework
Provides assistance with the completion of all paperwork needed for submission to the Texas Workforce Commission (TWC) and/or its affiliates
Participates in the use of technology to manage optional trainings
Plans, organizes, and directs a wide range of training activities
Facilitates high quality professional development to refine employee’s knowledge and skills through multiple training methods which may include on-the-job training; classroom training; and electronic learning, which may involve interactive Internet-based training, multimedia programs, distance learning, satellite training, other computer-aided instructional technologies, videos, simulators, conferences, and workshops
Identifies and assesses training needs within the firm; confers with managers and supervisors regarding available performance improvement services; may conduct surveys
Informs employees of internal/external opportunities for personal and professional development
Employee Apparel Management 5%
Proposes new apparel and uniform options
Organizes and places apparel and uniform orders
Distributes apparel and uniforms to current and new employees
Position Specifications
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Education and/or Experience:
Bachelor’s Degree Human Resources Management, preferred or other related discipline. Professional in Human Resources (PHR) certification preferred but not required
Minimum of 2 years Workforce planning and employment, employee relations, training, compensation administration, recruitment and hiring selection
Intermediate Knowledge in employment labor laws
Intermediate Knowledge in government benefit laws and regulations
Intermediate Knowledge in contract administration
Intermediate Knowledge in policy administration
Advanced Skill in customer service
Advanced Skill in basic computer functions such as word processors, spreadsheets, presentation applications and internet usage
Language Abilities:
Ability to read and comprehend instructions, correspondence, memos, and work place policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondences. Ability to speak effectively with others. Ability to present formal information in one-on-one and small group situations to management and/or other employees. Ability to present information and respond to questions from managers and/or employees.
Mathematical Abilities:
Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ration, and percent and design and interpret charts and graphs to communicate business issues.
Reasoning Abilities:
Ability to carry out detailed written and/or verbal instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives. Ability to define problems, collect data, establish facts, and draw valid conclusions.
Temperament:
Flexibility and coping with change. Multitasking. Ability to maintain composure in a stressful environment. Freedom to work from supervision. Performance under tight deadline.
Other Abilities:
Ability to make decisions and recommendations
General knowledge of various employment laws and practices
Excellent interpersonal and organizational skills
Skills in database management and record keeping
Able to exhibit a high level of confidentiality
Must be able to identify and resolve problems in a timely manner
Must be able to gather and analyze information skillfully
Must be able to communicate effectively through oral and written communication
