Government Jobs
GRANTS AND PROJECTS COORDINATOR Government Job Dept-Transportation – Admin Full Time
- Recruitment Information
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THIS JOB POSTING WILL REMAIN OPEN FOR THREE (3) DAYS ONLY. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME
NOTE: This is a Non-Civil Service Temporary Appointment with a Not To Exceed (NTE) Date of: April 2028.
The purpose of this position is to coordinate grant activities and manage programmatic and administrative activities in relation to the Infrastructure Investment and Jobs Act (IIJA), 2021. Activities include oversight of all pre- and post-grant activities ensuring grant compliance with federal grant requirements, monitoring progress on accomplishing scope of work described in grant applications, maximizing grant funding opportunities, and working to ensure projects and program delivery align with the DOT strategic plan.
For further information or questions, please call the Department of Transportation – Personnel Office at (808) 587-2145.
- Duties Summary
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Grant Program Implementation and Monitoring
1. Establish processes to receive award grants; set timelines and benchmarks to ensure compliance with applicable requirements. Develop and implement compliance measures to ensure program goals are accomplished in conformance with the federal grants.
2. Manage all grant applications relating to the Infrastructure Investment and Jobs Act (IIJA), 2021; initiate, prepare, submit grant applications; assist local partners in submitting their applications that must pass through the Department; serve as a resource for
partners/consultants with applications submitted directly to the federal government.
3. Monitor the implementation of grants and the expenditure of funds to ensure compliance with federal and state requirements and regulations.
4. Oversee the monitoring, surveillance, and evaluation of program activities to ensure compliance with grant and fiscal requirements, meeting timelines and benchmarks.
5. Compile data and prepare reports to include analysis of trends and identification of potential issues or problem areas.
6. Evaluate project(s) performance. Identify current needs and need for modifications or corrective actions; provide guidance and assistance as appropriate; seek grant amendments and request extensions as necessary.
7. Identify projects that are completed and compile data for evaluation purposes. Oversee all grant close out activities in collaboration with fiscal staff.
Grant Application and Needs Assessment
1. Develop grant proposals in consultation with leadership, fiscal, and identified division staff; collect data, analyze, conduct needs assessments and identify priorities relative to the long-term strategic development and organizational sustainability. Determine feasibility
and relative benefits of grants or other projects. Prioritize the grant application process.
2. In collaboration with fiscal and division staff, prepare grant budgets and identify existing resources to complement grant funding.
3. Identify potential sources of grants and funding from other agencies. Identify and work with sub-recipient agencies that can effectively carry out projects.
Project Management Activities
1. Serve as facilitator for multiple projects from the planning phase through implementation and the executed delivery phase.
2. Responsible for problem resolution to ensure that critical project deadlines are met and completed as scheduled and budgeted in each phase.
3. Support overall development, implementation, maintenance, and operations of the processes; oversee project implementation, coordinate deliverables to ensure that resources are available and managed during multiple completion phases; provide leadership to project staff to coordinate, schedule, implement revisions, upgrades,
updates, etc.
4. Facilitate evaluation of project areas that may require work process modifications or enhancements; formulate process improvements. Facilitate strategic guidance and support as requested by functional and operational leadership.
5. Coordinate the implementation schedule and ensure adherence to project milestones, deliverables, and expected outcomes. Communicate with all stake holders, e.g., contractors, consultants, national and international agencies, state practitioners, vendor
representatives, etc.
6. Communicate project expectations, details, and impacts to staff, stakeholders, vendors, sub-contractors, etc.; coordinate meetings to include regulatory agencies, federal operating administrations, the public, etc.
- Minimum Qualification Requirements
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Knowledge of:
Federal, State, and local laws and ordinances related to grants; basic accounting principles and practices; public and private community agencies and other resources; program planning and evaluation, program management and outcome tracking, proposal development, sources of grants; research methodology and statistical procedures.
Skills/Abilities to:
Ability to plan, organize and prepare grant program applications; collect, analyze, and interpret data and financial information; prepare reports; speak and write effectively; ability to manage multiple priorities simultaneously, work under a deadline and pivot priorities, develop and maintain effective working relationships.
Education:
Graduation from an accredited four (4) year college or university with a bachelor’s degree.
Experience:
Two (2) years of progressively responsible professional, administrative or analytical experience involving program management and/or administering federal, state and/or private grants.
- Other Information
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The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call the DOT Personnel Office at (808) 587-2145 for assistance.
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Transportation will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the DOT Personnel Office’s Levels of Review.
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EXEMPT BENEFITS This is a non-civil service position. Benefit information will be provided at time of offer by the Department Personnel Officer or Director of the hiring department.
Listed below is a summary of the benefits the State offers to exempt employees, which is based on full-time employment.
Paid Holidays
Eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
Eligible for 21 days per year.
Paid Sick Leave
Eligible for 21 days per year.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for eligible exempt employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating exempt employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible exempt employees can reduce their federal and state income taxes and social security taxes by setting aside money from their paychecks to pay for eligible out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers exempt employees a tax-deferred retirement savings program. This program allows employees to build a retirement nest egg through voluntary, pre-tax payroll deductions. A broad range of investment options are available to select from.
Temporary Disability Insurance
Qualified exempt employees may be eligible to receive partial wage replacement, at no cost to the employee, for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an exempt employee’s social security account.
Training & Continuing Education
The State supports developmental activities related to an exempt employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Union & Collective Bargaining
Exempt employees may have the right to join the union for collective bargaining with the State and employee representation depending on the status of the exempt position.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13