Job Description:
Our client is seeking an HR Coordinator to support the division’s human resources team and function.
This position will report to the Divisional Vice President, Human Resources of Diabetes Care (Client), and partner closely across the team to proactively design, develop, and maintain division-specific processes and programs.
Our client is seeking an enthusiastic, analytical individual with a creative mind and desire to learn.
Job Responsibilities:
Provides general information to employees and services as the primary initial interface for employees.
Supports the new hire process: handles new hire onboarding; processes new hire paperwork, alignment/system changes, point person to field new hire questions.
Processes all terminations/exits, runs system reports and sends them out to various departments.
Coordinates employee data changes with HR Shared Services to ensure accurate employee records and support efficient and effective processing.
Support business leaders with global responsibility reporting, utilizing HR information systems and data to run reports and validate, analyze, and utilize global employee data.
Runs HR reports regularly for HR staff and various client groups.
Provides advanced administrative support to Divisional Vice President of Business HR and other managers/directors as assigned, including answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, maintaining supplies, handling teleconference and acting as a liaison for remote access issues.
May interface with auto reimbursement vendor and employee relocation company.
HR Coordinator maintains updated new hire paperwork and updates as needed
Remains current on regulatory requirements, especially with regard to processing new hires, terminations, and updates in-office procedures.
Resolves and/or facilitates resolution of employee questions. Ensures that problems/issues are referred to the proper HR staff member for resolution.
Composes and distributes HR communications
Processes Excellence Awards for Diabetes Care & President’s Awards once a year.
Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
Assists HR leaders in developing policies, programs, and tools to enhance organizational capability and implement them within business units.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. May establish source documents adhering to corporate standards for stationary and decks of information.
Uses intermediate to advanced software skills to perform work assigned and must-have comfort level in managing large amounts of data efficiently.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable) and owns several shared team sites
Special projects as assigned.
Job Accountability/ Scope:
Consistently interacts with HR staff, high-level executives, and employee population base.
Intermediate to advanced knowledge and understanding of business processes and requirements.
Frequently handles confidential, business-sensitive information and manages deadline deliverables.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts, maintains calendars, and proactively plans to meet project deliverables.
The primary point of contact for the manager’s schedule and coordination.
Required Education/ Experience:
High School diploma or equivalent.
Preferred Education/ Experience:
Some college preferred.
Experience/ Training Required
3+ years of previous administrative experience or equivalent. Operates with general instruction and some supervision.
Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seek methods to enhance efficiencies.
Demonstrated a high level of confidentiality and discretion on all information and interactions representing the department.
Strong analysis and decision-making skills. Strong attention to detail and comfort in working with large amounts of data.
Can work independently and prioritize work.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
Benefits:
Medical, Vision, and Dental Insurance Plans
401k Retirement Fund
About the Company:
Our client is a globally diversified healthcare company with a central purpose of helping people live their healthiest possible lives. They offer a broad portfolio of market-leading products that align with favorable long-term healthcare trends in both developed and developing markets. Working with this company, you’ll tackle a wide array of problems including some of the world’s greatest healthcare challenges while experiencing myriad cultures, geographies, and technologies. They are creating the future of healthcare through life-changing technologies and products that make you healthier and stronger, quickly identify when you have a medical need, and treat conditions to help you get back to doing what you love. It serves people in more than 160 countries with leading medical devices, diagnostics, nutrition products, and branded generic medicines.
If you are looking for a great company to work for, look no further because our client has received an average of a four-star rating from its thousands of employees who have written positive reviews on Glassdoor and Indeed.
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