Guidehouse Hiring for Clinical Operations Manager Job at Bethesda, MD Full Time

Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Public Trust

What You Will Do:

• Coordinate the preparation of a variety of documents on behalf of clinical staff such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, training requests, individual mass mailings, correspondence, reports, and various forms.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
• Create and format spreadsheets to analyze information.
• Update and develop content for web sites and monitor for currency and accuracy of information.
• Orient new clinical personnel to the laboratory and administrative databases and computer systems.
• Develop spreadsheets for tracking budgets; provide summaries to be used to evaluate spending patterns.
• Research and propose strategies to employ qualitative and quantitative methods to analyze and efficiently disseminate clinical financial data.
• Provide comparative projections of financial data and spending plans based on funding levels and other identified factors.
• Employ effective data collection and analysis methods in order to draw budgetary conclusions.
• Monitor and verify accuracy of data; research and analyze records; identify and correct discrepancies.
• Collaborate with staff on budget tracking and protocol management for the clinic.
• Synthesize information from multiple budgetary sources and prepare reports to be used internally or as part of external review committees.
• Work with staff in support of funding clinical protocols and proposal preparation.
• Construct summaries to be used in analyzing of spending projections for new and existing appropriation purposes.
• Review and provide support in the writing of divisional budget proposals for new and existing clinical protocols.
• Serve as Requisitioner-Internal and External in NBS Acquisition and as a requestor in the POTS system.
• Inventory supplies and equipment; prepare and submit training, supply, equipment, service, and advertisement orders; coordinate with vendors to obtain quotes and ensure receipt of items.
• Gather, analyze, and prepare justifications for administrative requests, input requests into NIH databases.
• Prepare reports to include monthly expenditures, forecasts, and staffing allocations.
• Work with staff to manage resources as they relate to ongoing contracts for the NIMH Clinical program.
• Serve as liaison between NIMH clinical staff and other medical centers, physicians, and clinical staff.
• Coordinate special clinical projects.
• Maintain office records including office procurements and reimbursement procedures.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that might arise.
• In the executive level’s absence ensure that requests for action or information are relayed to the appropriate staff; notify executive level of important or emergency issues.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.
• Create and format spreadsheets to analyze information.
• Update and develop content for web sites and monitor for currency and accuracy of information.
• Develop, maintain, and utilize various clinical databases.
• Work with staff on the creation and management of SharePoint site; monitor information for relevance and accuracy.
• Provide intranet updates and changes.
• Update maintain shared calendars; manage all appointments, commitments, and invitations for clinical staff.
• Schedule workshops and other conferences on behalf of clinical staff.
• Orient new clinical personnel to the laboratory and administrative databases and computer systems.
• Serve as custodian of personal property for assigned areas; maintain records of accountability; oversee property inventory; assist with arranging for disposal of excess property.
• Develop spreadsheets for tracking budgets; provide summaries to be used to evaluates pending patterns.
• Research and propose strategies to employ qualitative and quantitative methods to analyze and efficiently disseminate clinical financial data.
• Provide comparative projections of financial data and spending plans based on funding levels and other identified factors.
• Monitor and verify accuracy of data; research and analyze records; identify and correct discrepancies. Collaborate with staff on budget tracking and protocol management for the clinic.
• Synthesize information from multiple budgetary sources and prepare reports to be used internally or as part of external review committees.
• Work with staff in support of funding clinical protocols and proposal preparation.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that might arise.
• In the executive levels absence ensure that requests for action or information are relayed to the appropriate staff; notify executive level of important or emergency issues. Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.

What You Will Need:

• Bachelor’s degree in Business, Medical Administration or similar discipline
• At least 3 years of experience

What Would Be Nice To Have:

• Experience with program and protocol management, and budget tracking
• MS Office

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.