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Hallmark Aviation Services is a premier airline customer service provider for some of the world’s leading airlines. We contract with INTERNATIONAL & DOMESTIC AIRLINES to provide exceptional services to passengers, including First & Business Class guests.
Hallmark employees provide clients and travelers “Peace of Mind” in the hustle and bustle of today’s travel experience.
We are seeking a Human Resources Assistant with exceptional people and communication skills, strong work ethic and superior attention to detail skills.
General HR related functions include:
- Maintaining HRIS systems and related processes
- Writes, maintains, and supports a variety of reports or queries using appropriate reporting tools
- Primary contact for fulfilling ad hoc HRIS and Benefits reporting requests, monthly/quarterly reports, and other requests for reports
- Assists in the review of all file feeds and provides support for HR systems
- Timely and accurately processes new hire, status change, and termination records in HRIS
- Completes other HR-related responsibilities as assigned
- Maintains personnel files in compliance with applicable legal requirements
- Completes annual form I-9 audit
- Administers pre-employment tests; conducts reference checks
- Files EEO-1 report annually
- Answer employment inquiries over the phone, fax, and in-person; Follow up on employment inquiries
- Maintain professional appearance and conduct
- Assist with office filling, collating, and copying
- Some training coordination, and workers’ compensation processing
Required Skills
- Fluent in English and skilled in oral and written communication
- Ability to use tact, diplomacy and a clear, courteous manner when dealing with co-workers and the public
- Decision-making, problem-solving, and time management skills
- Ability to handle multiple projects or tasks simultaneously with self-direction
- Well-developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues
- Strong organizational skills
- Ability to adhere to and meet deadlines
- Ability to maintain attention to detail despite interruptions
- Strong administrative and data management skills
- Ability to raise issues proactively and in a timely manner
- Working knowledge of HRIS system(s)
- Strong administrative and data management skills
Required Experience
- Experience in handling sensitive, confidential information
- Previous experience in an administrative or similar HR role preferred but not required
- Demonstrated proficiency in Microsoft Office suite
- Data entry experience with HR/Payroll systems
- Experience with LAWSON strongly preferred
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Obtain and retain an Airport Security Access with customs clearance (pass a Federal Background Check & FBI Fingerprinting)
Hallmark aviation services is a Drug free work environment, employment with Hallmark is contingent upon successfully completing drug screening process.
