Hardin County Government Hiring for Accounts Payable Clerk at Elizabethtown, KY Full Time

Job Summary

The purpose of this position is to input, maintain, and account for payables processed through the Finance Department. Assists other employees with the completion of tasks and countersigns all payroll related checks. The person holding this position must have a thorough knowledge of all aspects of accounts payables, bookkeeping and some secretarial duties, as well as a basic knowledge of how county government operates.

Major Essential Duties

· Compile monthly bills from all county departments and other county owned or operated agencies

· Generate claim reports for departments for monthly meeting

· Maintain files and spreadsheets on all construction and grant projects

· Double check all departments’ paperwork, make corrections as needed and notify appropriate parties of corrections

· Look up information on payables when requested by vendors, departments, or reporting authority

· Generate claim reports for the Fiscal Court approval each month

· After claims approval, process and disperse checks

· File and maintain files for paid claims

· Assist with property, vehicle, and equipment inventories for all county departments

· Assist with property, casualty, & auto insurance records, and notify insurance company of claims and changes

· Facilitate the quoting and bidding processes for goods and services purchased by the county, which may include:

o Advertising bids

o Assisting with bid openings

o Advertises and processes quotes for any building maintenance or repairs

o Maintaining all bid records for auditing purposes including but not limited to the following:

– Pauper burials

– Cellular phones

– Property, casualty and auto insurance bids

– Building maintenance agreements

· Maintain all documents related to W-9 and 1099’s

· Assist in preparing budget transfers, cash transfers, interfund cash transfers and amendments as needed

·Compile reports showing paid utilities and recurring expenses for Fiscal Court approval

· Monitor expenditures to ensure all accounts are staying within budget allocation

· Assist with paying of utilities

· Assist with setting up new utilities

Minor Essential Duties

· Provide claim information to auditors during audits

· Process vehicle registrations and transfers with the County Clerk for county owned vehicles

· Compile year-end reports and grant information as needed

· Attend workshop and classes on preparation of W-9’s and 1099’s, insurance, budget and other regulations that govern county policies and procedures

Qualifications

• Education and/or Experience*

· Graduate of an accredited high school or equivalent; college credits in appropriate fields preferred.

· Must possess a thorough knowledge of computers, calculators, typewriters, as well as other office equipment, accounts payable, posting ledgers and office procedures and practices.

Job Type: Full-time

Pay: $18.09 – $20.97 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Physical Setting:

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: One location