Hawaii Food Bank Hiring for Human Resources Manager Job at Honolulu, HI Full Time

Hawai‘i Foodbank Job Description

Job Title: Human Resources Manager

Department: Finance and Administration

Reports to: Vice President and Chief Financial Officer

FLSA Status: Exempt

Last Review Date: June 2022

Approved By: President and CEO

Approved Date: June 2022

POSITION SUMMARY

Hawai‘i Foodbank (Foodbank or HFB) is seeking a Human Resources Manager to support Hawai‘i

Foodbank’s day-to-day human resources activities in keeping with the Foodbank’s overall mission, vision,

and values. The HR Manager will execute the Foodbank’s operational HR and employee engagement

strategies to foster a healthy team culture, strong internal communication, and high performance in service

of the Foodbank’s mission. This position will be responsible to provide overall HR support, in partnership

with Hawai‘i Foodbank’s outsourced HR partner, to include talent management, employee relations and

engagement, policies and procedures, benefit administration, and regularly recurring HR activities. The

successful candidate is experienced in creating a culture of engagement, collaboration and teamwork, and

can both develop policy and deliver results both as a hands-on contributor and a managerial professional.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Outsourced HR Partnership Support

The HR Manager works effectively with outsourced HR partners to leverage resources & technology to achieve

the Foodbank’s goals and objectives. Integrates and ensures effective relationships with, and utilization, of

outsourced firms’ contracted services; ensures firms are viewed as an extension of the HR department and add

value to the organization.

• Executes the Foodbank’s human resource strategy in alignment with Hawai‘i Foodbank’s mission,

vision, values, and strategic plan.

• Manages and updates HR policies and procedures and employee handbook.
• Develops and schedules training programs for employees.
• Fosters a working environment that emphasizes safety, including food safety.
• Manages benefits program and coordinates payroll with outsourced HR partner.
• Maintains and manages personnel records, leave balances, and documentation in HR partner’s HRIS.
• Ensures compliance with applicable Federal and State requirements in conjunction with HR partner.
  

Talent Management

The HR Manager proactively ensures capabilities needed to meet business objectives are identified and either

in place, or being developed. They maintain a high-level, proactive view of the staffing needs of the Foodbank

and works proactively with people leaders to ensure talent gaps are addressed.

managers on performance management including the development of individual contributor goals and

performance measures.

• Evaluates the market to ensure that compensation plans are competitive.

Employee Engagement

The HR Manager understands, lives, promotes, and communicates the Foodbank’s mission, vision, values, and

priorities with the goal of delivering a well-aligned workforce. This individual owns & champions internal

employee satisfaction.

• Assists managers in understanding and implementing policies and procedures, and to respond

effectively to/resolve employee concerns.

• Oversees the Foodbank’s annual employee engagement study.
• Manages the Foodbank’s employee suggestion box program.
• Together with the Foodbank’s Wellness Committee, creates and administers employee recognition,

engagement, and wellness programs.

Additional Benefits Administration

The HR Manager oversees additional benefits outside of the scope of the outsourced HR partner with

competence, accuracy, and a customer service attitude.

• Administers the Foodbank’s 401k program, including acting as primary point of contact for provider,

monitoring new employees for eligibility and supporting enrollment, managing distribution of required

notices to participants, and ensuring timely and accurate transmittals.

• Administers the Foodbank’s unemployment insurance program.

Management of Recurring HR Activities

The HR Manager ensures consistent, high quality execution of transactional HR activities in compliance with

federal and local laws.

• Creates and updates job descriptions; maintains current organizational chart.
• Coordinates quarterly Department of Transportation random employee drug testing requirements.
• Administers ESA/OH&S/AODA poster compliance requirements.
• Participates in management meetings and other department team meetings, as required.
• Participates in professional development and networking conferences and events.
• Conducts COVID-19 contact tracing, as necessary, and manages COVID-19 recordkeeping.
• Manages the annual Aloha United Way campaign for Foodbank employees.
• Conducts exit Interviews and manages internal HR investigations, as needed.
• Other projects/duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working evenings, holidays, special events and project work and weekend hours, as needed.

COMMUNICATION DEMANDS:

Communication Demands: Not Occasional Frequent Constant

Applicable 1-33% 34-66% 67-100%

The position requires talking to co- X

workers:

The position requires talking to X

customers:

The position requires written X

communication to co-workers:

The position requires written X

communication to customers:

The position requires talking to outside X

trade persons/vendors:

The position requires written X

communication to outside trade

persons/vendors:

The position requires talking on the X

telephone:

The position requires supervising others: X

The position requires responding to X

written or verbal requests of co-workers:

The position requires responding to X

written or verbal requests of vendors:

The position requires training/giving X

verbal instructions:

The positions requires receiving verbal X

instructions:

The position requires receiving written X

instructions:

The position requires writing/composing X

written language:

The position requires reading: X

The position requires visiting/working at X

different worksites:

EDUCATION and/or EXPERIENCE:

• 5+ years of progressive HR and managerial experience.
• Bachelor’s degree in human resources, business administration, or a technical field from an

accredited four-year college or university.
• Working knowledge of Microsoft Office Suite.
• Knowledge of compensation programs, performance management, employee relations &

engagement, and talent acquisition.
• Knowledge of Hawai’i State and Federal labor laws and related regulatory

compliance.

LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple
correspondence. Ability to effectively present information in one-on one and small group situations to
customers, clients and other employees of the organization.

MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions,
and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to
calculate figures and amounts such as discounts, interest, commissions, percentages. Capable of compiling and
analyzing data to guide planning and decision making.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram
form. Ability to deal with problems involving several concrete variables in standardized situations.

EQUIPMENT, MACHINES, TOOL, VEHICLES USED:

• Ability to use a computer workstation including keyboard, mouse, printer, fax, and multi-line phone
systems to execute tasks.

• Operate 10-key calculators.

WORK ENVIRONMENT:

• Field work requiring driving for off-site vendors and programs
• Requires the use of computer and standard office equipment.
• The noise level is moderate to loud at times.

ADDITIONAL INFORMATION

This job description in no way states or implies that these are the only duties to be performed by the employee
filling this position. Employee will be required to follow any other job-related instructions and to perform any
other job-related duties requested by management. Management has the right to add to, revise, or delete
information in this job description.

This document does not create an employment contract, implied or otherwise, other than an “at will”
employment relationship.

I have read and understand the essential duties, responsibilities and qualifications for this job and am able and
willing to perform them accordingly.