Assist with pre-hires, including interns, volunteers, transfers and contractor onboarding
Assist with invoicing on a recurring basis
Create employee badges, coordinate keys and IT equipment for new hires
Assist with all regulatory file audits as needed
Notify staff of renewable documentation and track in HRIS database
Create new hire packets, orientation packets, and organize other materials as needed
Filing, scanning, photocopying and mailing projects as needed
Assist the HR Generalist(s) with termination paperwork as needed
Assist with bilingual translation on a needed basis
Assist with HR related employee events as needed
Represent the HR department in committees as needed
Serve as historian for committees as needed
Assist in maintaining CCLD facility rosters annually
Cover the front reception desk as needed
Other duties and projects as required in the HR department
SKILLS AND ABILITIES REQUIRED TO PERFORM THE ESSENTIAL JOB FUNCTIONS:
_Communication Skills and Abilities: _
Ability to effectively present information and respond to questions from clients, office personnel, other employees and the general public
Ability to read, analyze and interpret manuals and office documents
Ability to speak a language other than English preferred
_Mental/Interpersonal Skills and Abilities: _
Ability to define problems, gather, transcribe and post data, analyze, synthesize and classify information, and draw valid conclusions
Ability to work independently and with others – including other employees, clients and members of the public – in face-to-face and telephonic contexts
Ability to multi-task, establish priorities and manage time, meet deadlines and perform duties under time constraints
Ability to be flexible and adapt to changing work demands
Maintain high level of concentration and attention to detail for extended periods of time
Ability to respond effectively to sensitive inquiries or complaints
Maintain a high level of ethical and professional standards in accordance with agency and community policy
_Physical Skills and Abilities: _
Ability to talk or hear in order to give and receive information and instructions
Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls
Ability to reach with hands and arms
Ability to use computer keyboard up to 50% of the day
Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment
Lift and/or move up to 20 pounds
_Equipment and Computer Software Skills and Abilities: _
Computer literate (basic working knowledge of Microsoft WORD, Excel, and Outlook, and Teams) including HR database applications
Able to use telephone, office copier, calculator, electronic fax, computer printer and scanner, or other equipment as required
ADDITIONAL DUTIES & RESPONSIBILITIES:
None
WORK ENVIRONMENT:
Regularly work indoors in a variety of environments
Potential exposure to blood borne pathogens
EDUCATION, EXPERIENCE & CERTIFICATES
High school diploma required
Minimum of 1 year experience in an office setting preferably in a nonprofit
Bilingual Spanish required
Clear and demonstrated attention to detail
Impeccable organizational and communication skills
Valid California drivers license, driving record and personal vehicle insurance acceptable to Hillsides’ insurance carrier
PQI STATEMENT
Every employee has the opportunity and responsibility to participate in one or more activities each year that support the performance quality improvement (PQI) of Hillsides’ programs and services. Activities might involve membership on a PQI committee or work group, service as a peer reviewer, data collection for PQI and evaluation purposes, completion of PQI questionnaires and surveys or participation in focus groups, or other activities as identified by PQI committees or work groups.
TRAUMA INFORMED CARE (TIC)
Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.
OSHA CATEGORY:
This position performs tasks that may involve exposure to blood, body fluids, or tissues. All Hillsides employees are offered the opportunity to receive the Hepatitis B vaccination series.
Job Type: Full-time
Pay: $17.50 – $20.00 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Language:
Spanish (Preferred)
License/Certification:
CA Driver’s License (Required)
Work Location: Hybrid remote in Pasadena, CA 91105
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