Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and “family” atmosphere while providing the best services to our clients.
Our team’s experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holt’s employees have been with the company for over 25 years which is a true indication of our particular core values and business approach. Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships.
Holt’s management philosophy is to be managers of the construction process, not just overseers and recorders of the process. We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution.
Job Overview
Holt Construction is actively seeking a Project Accountant to join our quickly expanding firm. The Project Accountant serves a vital function in the growth of a construction company. The Project Accountant assists and supports the project team by maintaining accurate and complete accounting records.
Responsibilities
· Work on site with project management team.
· Attend project kick-off meeting. Review contracts. Note items concerning financial matters such as billing requirements, change order procedures, reimbursable vs. non-reimbursable costs, allowable mark-ups, fee structure and retainage requirements.
· Obtain the contract GMP and review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system
· Set up invoices for client billings, use the industry standard AIA format and client specific formats when warranted.
· Review Owner change order requests, as prepared by project management. Update, and post as required.
· Review and reconcile subcontracts and subcontractor change orders.
· Review subcontractor change order submissions for proper attachments and backup, math errors and check established billing rates. Confirm there are established billing rates for all subs.
· Review all invoices and subcontractor progress payment forms for billing. Check for accuracy, job name, math errors, previous billings and past due balances. Do not process statements for billing, but review all statements to ensure that all invoices have been received.
· Prepare monthly requisition for Project Managers’ review. Include all costs for the month including labor, general conditions, subcontractor invoices, insurance and all applicable taxes. Make sure that the current labor rates, as per contract documents, are being used. Check that the insurance and tax rates are current.
· Prepare cost over billings to insure job is being billed properly. Identify job cost items not billed and ensure that these items are included in next month’s billing or coded as non-reimbursable. Identify and report any other variances.
· Work with Project Manager to update and balance all cost reports for status reports on a monthly basis. Review budget adjustments before posting. Assist the Project Manager in tracking budget and allowance expenditures.
· Review all invoices, subcontracts and purchase orders to determine if correct sales and use tax is included. If not, calculate the correct tax and prepare monthly summary of sales & use tax that should be charged to the project. Show vendor name, invoice number, invoice date, amount of tax charged, correct tax and difference to be paid.
· Attend monthly accounting staff meetings. Complete all duties in compliance with the month-end schedule.
· Assist Project Manager with closeout procedures. Ensure that all costs have been received, processed and included in the final billing. Check that all applicable waivers have been received. Review all financial reports and provide documentation for final project closeout.
Qualifications
· Bachelor’s Degree in Accounting or related field or an equivalent combination of education, training and/or experience.
· 5+ years’ experience in Project Accounting
· Proficiency with computer applications, including Microsoft Office Suite (Viewpoint/Vista is a plus)
· Understand basic accounting principles i.e. journal entries, general ledger, etc.
· Ability to multi-task and meet deadlines, good work ethic and interpersonal skills.
· Communicate effectively both in writing and verbally.
· Must have strong interpersonal and influencing skills needed to communicate with the variety of participants involved with a construction project (clients, subcontractors, vendors, project team)
· Possess good time management and organizational skills including the ability to work on several projects simultaneously, meet critical deadlines, and determine the priority of assignments based on deadlines that must be met.
Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age
Job Type: Full-time
Pay: From $1.00 per year
Benefits:
Physical setting:
Schedule:
Ability to commute/relocate:
Experience:
Work Location: One location
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