Hoxton Circle Hiring for Human Resources Specialist at Remote Full Time

Hoxton Circle has partnered with a healthcare facility that needs to add a HR specialist in a remote capacity with strong knowledge and experience in California Leaves (FMLA, CFRA, PDL, etc.) workman’s comp and Unemployment. The job can start fairly quickly with great benefits and PTO available. Duties are below but not limited to the following.

• Timely and accurately administer, maintain, and protect personnel records and information in all mediums.
• Accesses information only when appropriate and protects the privacy of confidential information.
• Will support explaining the organizations Benefits and Compensation administration and processes.
• Supports employees throughout Open Enrollment and for qualifying events.
• May assist in setting up pay scales from HASC and other survey resources.
• Explains, enforces, and recommends changes to policies and procedures.
• Manage the leave administration process from employees initial notice of the need for leave to the employees return to work. Gather and ensure completion of required paperwork, including medical certifications, determine leave eligibility, designate or deny leaves as appropriate, recertify leaves, and track and account for leave time used.
• Provide appropriate and required leave information to employees, verbally and in writing. Advise employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Maintain complete and accurate records of leaves and related information. Preserve confidentiality of employee medical documentation and files.
• Manage workflow to ensure all leave transactions are processed accurately and timely, including reporting hours each pay period, tracking leave time, and notifying employees of expirations and need for recertification.
• Ensure the Human Resources Information System (HRIS) and other system data is current; partner with HRIS and Payroll personnel to create reports and update leave types and related information.
• Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work; keep managers up-to-date about employee leaves, changes, and work restrictions.
• Evaluate, ensure compliance with, and provide consultation on compliance on leave-related issues (FMLA, ADA, PDL, COVID, etc.). Escalate concerns as appropriate.
• Coordinate with HR Team regarding intermittent and reduced-schedule leave usage, opportunities for ADA or other accommodations, medical second opinions, and communications with employees and managers.
• Keep abreast of applicable federal, state, and local leave and related laws, and paid sick leave.
• Likely to be tasked with maintain selected reports and tables by entering data and metrics from which trends and decisions may be may to improve areas of human resources operations (i.e. process improvement, corporate compliance, joint commission).
• Administer, track and report on HR Compliance across the following areas: Performance Management (Evaluations), Personnel Records (electronic and paper)
• Maintains HRIS system and records.
• Has a thorough knowledge of HRIS system.
• Compiles and creates reports from database as needed.
• Distributes management reports in a timely fashion, to include, but not limited to, turnover reports, time and attendance reporting, etc.
• Maintains all state and federal distribution materials.
• Provides back-up to other human resources personnel as needed.
• Maintains other records, reports, and logs to conform to EEO regulations.
• Maintains HRIS system and records.
• Has a thorough knowledge of HRIS system.
• Compiles and creates reports from database as needed.
• Distributes management reports in a timely fashion, to include, but not limited to, turnover reports, time and attendance reporting, etc.
• Maintains all state and federal distribution materials.
• Provides back-up to other human resources personnel as needed.

Qualifications

• AA in Business Administration, Human Resources, or relevant field Preferred.
• 2-years recent, full-time equivalent work experience may substitute education.
• 1+-years recent, full-time directly related experience in a healthcare (hospital, clinic, other) human resources department administering the employees Leaves Preferred.
• Proficient in Microsoft Office, Meditech and Kronos
• Knowledge of employment/labor laws