Icahn School of Medicine at Mount Sinai Hiring for Administrative Assistant, Office of Administration for Medical Education at New York, NY Full Time

The Administrative/Central Office Assistant is the initial point of contact in the Department of Medical Education office. This position
helps to ensure that visitors and callers have a positive experience during their interaction with the department. The successful candidate
will be friendly and welcoming, yet able to maintain an orderly office setting and be aware of all departmental events. 

Reports
to: Director for Medical Education Administration

Duties and Responsibilities

• Procures a deep
  understanding of the department and institution’s organizational structure in order to greet and direct visitors appropriately
• Answers phones, screens and directs callers
• Procures a deep understanding of the application process for foreign and domestic
  visiting students in order to assist with a very high volume of incoming inquiry/application follow- up calls.
• Responds to
  inquiries and correspondence from internal and external entities
• Pick up and distribution of mail and packages for the
  department
• Ordering and maintenance of office supplies and equipment
• Maintain electronic records of all processed
  documents
• Supports and participates in all educational events, including orientation, graduation, and various student affairs
  events
• Assists with the processing of financial transactions such as check requests, purchase orders and employee
  reimbursements
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and
  maintaining equipment
• Distributes check and expense reimbursements
• Assists Director of Medical Education Administration
  with special projects
• Backup to the Executive Assistant to the Deans
• Performs other related duties

Minimum Education

• Associate’s Degree or related experience

Minimum
Related Experience

• Minimum two years of Administrative Experience
• Excellent interpersonal and
  communication skills; Friendly demeanor
• Excellent organizational skills
• Exceptional attention to detail and accuracy
• Proficiency in Microsoft office suite