Illinois Department of Human Services Hiring for Administrative Assistant I at Chicago, IL Full Time

Closing Date/Time: 08/10/2022
Salary: Anticipated Salary: $5,000 – $6,000 per month
Job Type: Salaried Full Time

Work Hours: Mon – Fri, 8:30am – 5:00pm
Work Location: 401 S Clinton St Chicago, IL 60607-3800
County: Cook

The Division of Mental Health (DMH) is seeking to hire an Administrative Assistant to provide administrative support to the Chief of Staff. The Administrative Assistant reviews and analyzes confidential and general inquiries received by the Chief of Staff from internal and external sources, coordinates communications and special projects for the Chief of Staff and prepares and enters timekeeping for DMH Central Office staff. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight in a timely manner.

Job Responsibilities

• Serves as Administrative Assistant, providing administrative support for the Chief of Staff.
• Reviews and analyzes confidential and general inquiries received by the Chief of Staff from internal and external sources, reviews legal documents, contracts, program policy and procedural recommendations, management reports, personnel evaluations and other documents having an impact on operations, reviews and monitors organizational changes within the Division, makes recommendations regarding approval/denial of request.
• Assists in communications activities including posting of Communications Alerts and all-staff emails, website updates, social media updates, and maintenance of internal and external email lists.
• Prepares and enters timekeeping for DMH Central Office staff, adjusts the timekeeping system, confers with payroll on timekeeping issues and/or concerns.
• Serves as correspondence control manager for Division of Mental Health (DMH) Central Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Conditions of Employment

1. Requires proficiency in the use of office equipment including personal computers.

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Job Type: Full-time

Pay: $5,000.00 – $6,000.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

COVID-19 considerations:

Ability to commute/relocate:

• Chicago, IL 60607: Reliably commute or planning to relocate before starting work (Required)

Education:

Experience:

• professional public or private organization: 1 year (Required)

Work Location: One location