Indiana University Hiring for Sales and Marketing Assistant (Advertising / Sales Assistant) Job at Bloomington, IN Full Time

INDIANA UNIVERSITY PRESS (BA-IUPR-IUBLA)

Founded in 1950, the Indiana University Press is recognized internationally as a leading academic publisher specializing in the humanities and social sciences. We produce more than 120 new books annually, in addition to 40 journals, and maintain a backlist of some 3,500 titles. The Press emphasizes scholarship but also publishes text, trade, and reference titles. Our program is financed primarily by income from sales, supplemented by support from Indiana University and by gifts and grants from a variety of outside sources.

Department-Specific Responsibilities:

• Work with Marketing Managers on developing publicity materials, sending PR materials, and tracking reviews.
• Research possible book awards, tracking dates and submitting required materials.
• Qualify requests for review and exam copies by the media, faculty, teachers. Process orders for the legitimate requests.
• Provide customer service and inquiries by faculty and authors regarding IU Press and Red Lightning Books.
• Participate in marketing, editorial and staff meetings.

General Responsibilities:

• Under moderate supervision, performs routine administrative tasks related to advertising and sales processes.
• Responds to customer inquiries and may assist with providing quotes, terms and conditions, and drafting contracts.
• Distributes bills and contracts, processes payments, and distributes funds to appropriate account.
• Processes documents into the appropriate university database and verifies that information is correct.
• Prepares reports of advertising and sales figures.
• Regularly conveys various product/service and/or advertising options to potential customers and answers questions about policies and procedures.
• May provide guidance to lower-level Advertising/Sales Assistants or hourly employees.

EDUCATION

Required

• High school diploma or GED.

WORK EXPERIENCE

Required

• 2 years of experience in a relevant field.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.

Preferred

• A working knowledge of Microsoft suite and an understanding of database management.
• The ability to work independently while maintaining a high level of accuracy and productivity.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. This role also requires extended periods of detailed reading in a busy office environment. It also occasionally requires packing and moving boxes weighing up to 40 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Herman B Wells Library. A flexible schedule and some remote work possible.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Marketing & Communications

Job Family: Advertising & Sales

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Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University’s COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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