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Custom Job Purpose:
Maintain employee time and payroll data. Manage benefits, union status, 401k and workers compensation info. Process commissions for sales team. Manage vacation, sick and personal time for employees. Liaison between employees and management.
Maintain employee time and payroll data. Manage benefits, union status, 401k and workers compensation info. Process commissions for sales team. Manage vacation, sick and personal time for employees. Liaison between employees and management.
Tasks
Enter payroll info into Payroll software to expedite paychecks
Review and enter new employee applications, confirm rates, ensure proper documentation is received, including non-solicitation agreements, and enter into Jantek and Payroll software as applicable.
Assign employee to department/route in time clock
Correspond with Department Managers to verify employee status
Maintain employee records according to electronic filing system
Post “help wanted” ads for all companies/departments
Screen applicants, and conduct “first-round” interviews
Compute wages, deductions, garnishments, direct deposits, tax withholdings and enter data into applicable system
Issue manual checks and record adjustments to pay related to previous errors or retroactive increases
Keep informed about changes in tax and deduction laws that apply to the payroll process
Compile employee time, production, and payroll data from time sheets and other records
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical/dental insurance
Keep BIC updated with all required employee lists and form submissions to eliminate fines for non-compliance.
Keep all payroll items updated on cash projection reports.
Work Context
Requires making decisions that affect other people. Requires sitting, repetitive movement & telephone conversations. Requires use of electronic mail. Requires contact with others (face-to-face, by telephone, or otherwise). Requires repeating the same physical activities or mental activities over and over. Requires work with others in a group or team. Requires working indoors in environmentally controlled conditions.
Work Activities
Print time clock reports for Hi-Tech Resource Recovery, Scholes Street Recycling & Taz, & TNT verify information
Distribute paychecks to departments, adding literature when necessary
Download reports put on worksheets, verify totals and import info into general ledger via MAS200
Scan all corresponding documents
Verify any/all medical & dental bills, cut checks and scan to appropriate files
Correspond w/ medical & dental broker regarding new enrollments and/or changes to benefits
Correspond with MAS regarding problems with payroll module.
Report all new hires online
Correspond with union representatives regarding new employees, rate changes or discrepancies with their billing reports
Correspond with Department of Labor, primarily for Unemployment disputes
Prepare reports for CFO including maintaining cash flow report on a weekly basis
Update employee sick (PTO), vacation, personal, holiday, grievance, bereavement, ADA, FMLA and jury duty days status
Maintain 401k records for all companies, unions and prepare payments weekly
Maintain draw accounts for sales dept, apply fees accordingly and e-mail totals to Sales Mgr.
Correspond w/ operations/routing dept.
Maintain commissions policies
Prepare and pay workers comp. quarterly disability report and medical invoices
Coordinate Winter Holiday Party, Company Picnic, Anniversary Lunches/Breakfasts, Employee Recognition events
use computers to enter, access or retrieve data
compile data for financial reports, weekly Flash reports and Overtime Reports
process payroll documents, records, or checks
Maintain job descriptions, Employee Handbook, policies, drivers’ licenses expirations and DOT medical examiner’s certificate expirations
Payroll taxes (Weekly)
Send appropriate forms to BIC to keep updated with new hires and terminated employees
