Infinity Consulting Solutions, Inc Hiring for Payroll/HR Generalist at Glendale, NY Full Time

Custom Job Purpose:
Maintain employee time and payroll data. Manage benefits, union status, 401k and workers compensation info. Process commissions for sales team. Manage vacation, sick and personal time for employees. Liaison between employees and management.

Tasks

Enter payroll info into Payroll software to expedite paychecks

Review and enter new employee applications, confirm rates, ensure proper documentation is received, including non-solicitation agreements, and enter into Jantek and Payroll software as applicable.

Assign employee to department/route in time clock

Correspond with Department Managers to verify employee status

Maintain employee records according to electronic filing system

Post “help wanted” ads for all companies/departments

Screen applicants, and conduct “first-round” interviews

Compute wages, deductions, garnishments, direct deposits, tax withholdings and enter data into applicable system

Issue manual checks and record adjustments to pay related to previous errors or retroactive increases

Keep informed about changes in tax and deduction laws that apply to the payroll process

Compile employee time, production, and payroll data from time sheets and other records

Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical/dental insurance

Keep BIC updated with all required employee lists and form submissions to eliminate fines for non-compliance.

Keep all payroll items updated on cash projection reports.

Work Context

Requires making decisions that affect other people. Requires sitting, repetitive movement & telephone conversations. Requires use of electronic mail. Requires contact with others (face-to-face, by telephone, or otherwise). Requires repeating the same physical activities or mental activities over and over. Requires work with others in a group or team. Requires working indoors in environmentally controlled conditions.

Work Activities

Print time clock reports for Hi-Tech Resource Recovery, Scholes Street Recycling & Taz, & TNT verify information

Distribute paychecks to departments, adding literature when necessary

Download reports put on worksheets, verify totals and import info into general ledger via MAS200

Scan all corresponding documents

Verify any/all medical & dental bills, cut checks and scan to appropriate files

Correspond w/ medical & dental broker regarding new enrollments and/or changes to benefits

Correspond with MAS regarding problems with payroll module.

Report all new hires online

Correspond with union representatives regarding new employees, rate changes or discrepancies with their billing reports

Correspond with Department of Labor, primarily for Unemployment disputes

Prepare reports for CFO including maintaining cash flow report on a weekly basis

Update employee sick (PTO), vacation, personal, holiday, grievance, bereavement, ADA, FMLA and jury duty days status

Maintain 401k records for all companies, unions and prepare payments weekly

Maintain draw accounts for sales dept, apply fees accordingly and e-mail totals to Sales Mgr.

Correspond w/ operations/routing dept.

Maintain commissions policies

Prepare and pay workers comp. quarterly disability report and medical invoices

Coordinate Winter Holiday Party, Company Picnic, Anniversary Lunches/Breakfasts, Employee Recognition events

use computers to enter, access or retrieve data

compile data for financial reports, weekly Flash reports and Overtime Reports

process payroll documents, records, or checks

Maintain job descriptions, Employee Handbook, policies, drivers’ licenses expirations and DOT medical examiner’s certificate expirations

Payroll taxes (Weekly)

Send appropriate forms to BIC to keep updated with new hires and terminated employees