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Invesco is one of the world’s leading global investment managers, entrusted with managing $1.5 trillion* in assets on behalf of clients worldwide. We are the 6th largest US retail asset manager and the 13th largest investment manager globally, and our more than 8,000 employees worldwide are dedicated to delivering an investment experience that helps people get more out of life. We are purely focused on managing a comprehensive range of active, passive and alternative investment capabilities, which we draw on to provide customized solutions aligned to client needs, our most important benchmark. (*As of October 31, 2021)
Job Purpose (Job Summary):
Under limited supervision, utilizing established policies, procedures, and customary practices, an HR Coordinator performs a variety of general HR duties and supports members of Human Resources, primarily the North American HR Client Engagement team, including HR Business Partners for assigned client groups.
Key Responsibilities / Duties:
Ensures accurate data management and reporting in HR systems
Processes HR transactions via PeopleSoft, including employee changes, new hires, and terminations
Acts as an expert and owner of PeopleSoft data and processes; reviews and works with HR team members to resolve identified data audit issues and actively participates in process improvements for data management and other HR-related initiatives
Coordinates with other HR team members to provide overall client support and service to assigned groups in the form of resolution of administrative or routine payroll, compensation, or benefit-related questions and issues
Maintains employee data in PeopleSoft and manages process for completion of accurate and up-to-date personnel files
Organizes and maintains physical employee files in compliance with regulatory requirements
Prepares reports and PeopleSoft queries for internal business partners; engages the HR Technology and Integration team to create custom reports, as needed
Provides support to the requisition and approval processes via Taleo and assists with the hiring process by executing on pre-hire requirements, including background checks and pre-hire paperwork
Processes HR invoices and employee referral bonuses
Provides administrative support and reporting as required to support the business, as well as during the overall talent processes, including goal setting, development reviews, talent reviews, performance reviews and year end compensation reviews
Provides administrative support for the New Employee Orientation and other related on-boarding processes
Triages employee and manager inquiries and routes to the appropriate HR team member
Assists other HR team members in the execution of department-specific projects
Other duties as assigned (will include support with HR and Invesco event planning and other general office management duties)
Work Experience / Knowledge:
2+ years of directly related HR experience in a customer/client focused role
Demonstrates a well-developed appreciation and understanding of the dynamics of a corporate/office environment
General knowledge of HR best practices and employment law is preferred
Proficiency with Microsoft Outlook and expert skills in Word, Excel and PowerPoint are required
Expert skills in PeopleSoft and Taleo, or equivalent HR systems, are required
Skills / Other Personal Attributes Required:
Strong team player; thrives in a collaborative work environment, including cross-training and shared email inboxes
Strong communication skills are required
Strong attention to detail is required
Open minded, flexible, and willing to listen for other people’s opinions
Interpersonal skills necessary to effectively communicate over the phone with a variety of individuals at all technical levels are required
Very strong organizational/prioritization/time management skills
Strong problem-solving skills
Formal Education: (minimum requirement to perform job duties)
Bachelor’s degree preferred and 2+ years of directly related HR experience in a client-focused environment required
Working Conditions:
Normal office environment with little exposure to noise, dust and temperatures
The ability to lift, carry or otherwise move objects of up to 10 pounds is necessary
Occasional overtime or on call support by phone may be occasionally required, including evenings or weekends
FLSA (US Only): Nonexempt
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
All Invesco employees are subject to Invesco’s COVID-19 VACCINATION POLICY FOR EMPLOYEES, which provides that employees must be fully vaccinated against COVID-19. An exemption may be granted based on a medical contraindication or sincerely held religious belief. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose.
Invesco’s culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.
