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Prominent and influential non-profit organization seeks an Executive Assistant to support the President as well as additional team members. This individual will act as a key representative of the organization, communicating frequently with high-profile guests, government officials, and stakeholders.
Perks include a strong base salary, benefits, great work/life balance, and the chance to work alongside wonderful colleagues and contribute to a high-impact, values-driven organization.
Daily responsibilities:
- Managing complex calendars and scheduling across time zones
- Handling phone calls and email correspondence
- Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.
- Arranging travel itineraries and preparing expense reports
- Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.
- Maintaining corporate records and supporting ad-hoc projects and tasks
Qualifications:
- 3+ years of prior administrative experience
- Bachelor’s degree
- Personal vehicle + valid driver’s license
- Comfortability with obtaining notary certification within one year of hire
Kindly note, this is a fully in-office role based in Pasadena.
Apply today if this sounds like a fit!
