Kantola Hiring for Payables/HR Specialist at San Francisco Bay Area, CA Full Time

Payables/HR Specialist

Be part of an outstanding Finance & HR team for award-winning eLearning company

At Kantola Training Solutions (www.kantola.com), we’re passionate about making the workplace better for everyone—an environment that’s free of harassment, bullying and where diversity, equity and inclusion are embraced. We demonstrate our commitment by creating high-quality, interactive online training that helps organizations change perspectives, achieve compliance, and elevate culture. By combining cutting edge eLearning techniques with realistic scenarios shot in Hollywood, our courses engage learners, impact organizations, and help create real change.

In recent years, Kantola has served 15,000+ organizations ranging from small employers all the way to some of the most well-known large companies in the US. We are a fast-growing company serving a rapidly expanding need, and so can offer significant opportunities for professional growth. As a part of a growing team everyone will directly impact the success of the business. If you find it rewarding to work in a mission driven company with an entrepreneurial, collaborative team environment, then you will want to apply!

Responsibilities:

• Data entry including coding for all vendor invoices and expense reimbursements
• Process vendor setup, maintain vendor records, verify W-9’s are current and on file, process annual 1099’s
• Coordinate and process weekly check-run
• Download and track company credit cards transactions and related receipts
• Collaborate with Product and Engineering to create and maintain lists of capital expenditures and courses
• Complete special projects and additional duties as assigned
• Coordinate the administration of payroll and benefits – Including programs such as retirement plan (401k), health, dental and disability insurances, PTO, leave of absence, workers compensation, FMLA and employee assistance
• Assist with the onboarding administration process including proper completion and filing of payroll and benefit information and all necessary paperwork
• Run company payroll and voluntary deductions bi-weekly
• Prepare journal entries for bi-weekly payroll and reconcile quarterly 941’s to trial balance
• Maintain and implement policies and standard operating procedures to ensure compliance and internal controls
• Work with benefits brokers, workers compensation auditors, financial auditors and 401k auditors, as needed
• Various HR special projects (including coordination of new employee coffee chats, review schemes, company events, etc.) as needed

Qualifications & Skills:

• Requires B.A./B.S. degree
• 3+ years of accounting experience
• Knowledge of GAAP
• Proficient with technology and systems. Capable of learning and mastering various technology platforms: e.g., AP/expense management systems, order management systems, online banking
• Strong Excel and data management skills: e.g., pivot tables, V-lookups, etc.
• QuickBooks experience preferred
• Strong analytic and organization skills, with impeccable attention to detail
• Strong problem-solving skills
• Excellent communication and interpersonal skills
• Willingness to learn new skills and grow with the position and company
• Ability and desire to work independently and as a team member
• Support and backup fellow Finance team members

Compensation:

The compensation offered for this position will depend on qualifications, experience, and work location. Compensation is based on relevant experience. For candidates who receive an offer, the starting base salary is expected to be between $85,000/yr – $100,000/year. The compensation offered may also include a bonus.

Location:

Our offices are based in the San Francisco Bay Area, located just across Golden Gate bridge in downtown Mill Valley, CA. This role will be designated “Bay Area Remote” meaning that the job will be based at least 1 day per week in our Mill Valley office in the beginning. The other days can be completed either remotely or from our office, depending on the candidate’s preference.

Respond to [email protected]; Please put “Payables/HR Specialist” in the subject line of your message. We look forward to hearing from you!

Kantola is an Equal Opportunity Employer:

Kantola Training Solutions is committed to providing a workplace free of harassment and discrimination. Kantola provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, in accordance with federal, state, and local laws governing nondiscrimination in employment. Kantola expressly prohibits any form of workplace discrimination or harassment based on any of these protected characteristics.

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