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Full Job Description
Kelly-Moore’s mission is to provide high quality, innovative products with exceptional service at fair value. What sets Kelly-Moore Paint Company apart from the competitors, is not just premium products but also our amazing team!
FULL TIME –
Summary:
Under general direction, The Human Resources Coordinator is responsible for coordinating the accurate input of employment transactions in the HR information systems and related systems and applications. Maintain employee files and records, ensuring compliance with procedures and legal requirements. Identify inefficiencies and opportunities to increase quality of processes and information within scope of job.
Primary Responsibilities:
Provide positive and engaging customer service to employees.
Monitor general HR email and resolve issues or escalate them to the right person for resolution. Circle back with employee to make sure that no issues are left open.
Consistently follow standard operating procedures and policies to efficiently enter data and perform HR transactions in one or more secure online databases with minimal errors.
Periodically perform data accuracy audits in the systems.
Coordinate workplace compliance postings at corporate office and stores.
Manage and safeguard confidential information and data, including I-9 verification and pre-employment reference checks, background checks, and medical examinations.
Audit and follow up on onboarding for new hires to ensure all the required forms and tasks are completed.
Classify, copy, scan, fax, file, mail and purge data, files, and documents, taking into account compliance, confidentiality, and security requirements.
Routinely monitor DMV records.
Process transition documents for terminated employees.
Partner with payroll department to improve communication and ensure efficient and clean transactions.
Regularly perform transactions in various HR systems and applications, including applicant management.
Provide back up to the Recruiting Coordinator.
Handle confidential information appropriately.
Participates in HR initiatives and projects as assigned.
Physical/Cognitive Requirements:
Ability to communicate both orally and in writing in English.
Ability to regularly use a computer to perform data entry and manage email, documents, and spreadsheets.
Ability to work a regular schedule in an open office environment.
Ability to answer the phone and take messages.
Ability to occasionally carry, relocate and/or lift up to 15 pound cartons and containers.
Ability to organize information alphabetically and sequentially.
Ability to use office equipment such as scanners, copiers, and printers.
Ability to learn and operate proficiently within company IT infrastructure including, but not limited to HCM, BOX, MS Office.
Qualifications:
Two to three years of experience in a similar administrative role in an HR department.
One or two years of prior experience entering data and generating reports form an HR information system preferred.
Ability to use a computer and software applications and databases including intermediate to advanced knowledge of MS Office and Adobe Reader sufficient to prepare correspondence using email and word processing, prepare pdf forms, and create spreadsheets with basic formulas.
Effective interpersonal skills required.
General knowledge of significant laws that apply to the workplace.
Ability to compare, analyze and audit numeric and text data.
Ability to prioritize tasks.
Evidence of the practice of a high level of confidentiality.
Excellent organizational skills.
Ability to work collaboratively in a diverse, team-orientated environment.
Ability to work independently.
Ability to adapt to required changes in tasks and processes.
Self-motivated and able to work under general supervision.
Kelly-Moore provides equal opportunity in all terms and conditions of employment. We will not discriminate against qualified applicants or employees with respect to any terms or conditions of employment because of any basis protected by federal, state, local law including race, color, religion, religious dress or grooming practice, national origin, sex, age, marital status, physical and mental disability, medical condition, veteran status, sexual orientation, gender identity, gender expression, and genetic information.
