LEGAL SECRETARY Government Job Dept-CITY ATTORNEY Full Time

About The Position
Performs highly responsible and complex assignments, provides high level administrative support to attorneys to assist in all aspects of case management, including reviewing legal documents, memoranda and correspondence; maintaining files, gathering, organizing and producing documents, and attorneys’ calendars when required.

The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.17% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457 and Employer contribution
• Pet Insurance
• Bilingual pay compensation

Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.

Education and Experience

• High school diploma or General Educational Development (GED) equivalent. 
• Three years of administrative support experience
• Preferred: Experience in a legal setting.

Licensing, Certifications and Other Requirements

• Depending on assignment, obtain and maintain a Level B Arizona Criminal Justice Information System (ACJIS) computer certification.  Training is provided on the job and testing is completed within first six months of hire.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Performs duties and responsibilities commensurate with assigned functional area within a division(s) which may include, but are not limited to, any combination of the following:

• Dockets and maintains case information including appointments, hearings and deadlines and keeps attorneys advised.
• Updates and maintains information in the case management system.  
• Communicates with attorney regarding case information, legal issues, strategy, deadlines, plea agreements, and/or trials.
• Files legal documents in person and/or electronically with local, state, and federal court.
• Creates, maintains, and indexes complex files and documents in electronic and paper formats.
• Responds to inquiries, takes accurate messages, and routes calls and/or messages to the appropriate staff.
• Provides support and assists attorneys and staff as needed.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lift and carry materials weighing up to 20 pounds.
• Travel to/from meetings and various City locations.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant” with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.  Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.