Loram Hiring for HR Client Services Specialist at Hamel, Minnesota Full Time

Job Title: HR Client Services Specialist

FLSA Status: Exempt

Department: Human Resources

Reports to: Director, Human Resources

GENERAL DESCRIPTION / PURPOSE:

The Human Resources Client Services Specialist provides support to the Human Resources team and the business in the areas of occupational employee health, administration of Global Mobility processes, and compliance requirements, state and federal, and serves as the Designated Employer Representative (DER) for Loram under Department of Transportation (DOT) regulations (FRA, FMCSA, FTA),

ESSENTIAL JOB FUNCTIONS:

Employment Compliance

• Direct and confirm program compliance vendors to administer drug and alcohol testing and physicals for safety-sensitive positions, per Company policy and DOT (FRA, FMCSA, and FTA) regulations.
• As the DER, acts as the contact with drug and alcohol testing service agents, is informed of every test and its result, performs the functions necessary according to the results of the test, and is authorized by the employer to take immediate action when required.
• Conduct and evaluate for compliance with all applicable e-RAILSAFE, Motor Vehicle Record (MVR), and other industry or position-specific checks for all employees.
• Conduct and evaluate for compliance regulatory filings of EEO-1, AAP, VETS-100, etc.
• Communicate compliance results to necessary parties as appropriate, while maintaining strict confidentiality.
• Prepare and manage audit submissions for all DOT-regulated firms.

New Hire Compliance and Administration

• Manage all pre-employment exams to confirm requirements are met from a background, medical, and drug test perspective for all new safety-sensitive employees.
• Direct the pre-employment process in a fair and equitable manner for all candidates and communicates results to the applicable recruiter. Includes pre-employment references and background checks, administration, and collection of appropriate paperwork.
• Leverage appropriate applications to track and report on all new hire processes.

Travel Visa Coordination

• Direct the travel visa process from start to finish. Includes gathering all pertinent information and completing confidential government documents, filing for immigration and visa approvals, and counseling employees on appropriate responses during travel and immigration interviews, customs, and border processes.
• Confirm availability for emergency response when immigration or border crossings are at risk, including weekend availability when needed to support urgent business needs.
• Manage international travel records, work permits, and visas for all Loram employees who hold them.
• Conduct research on new and/or amended international visa processes and requirements.

BEHAVIORAL COMPETENCIES:

• Action Oriented
• Adaptability
• Customer Focus
• High Impact Communication
• Planning and Organizing
• Values Based

REQUIRED QUALIFICATIONS:

Education: bachelor’s degree in Human Resources, Psychology, Business Management, International Business, or a similar field.

Experience: 3+ Years Knowledge and understanding of federal and state employment laws, audit practices and procedures; Human Resources related experience and knowledge of DOT regulations and practices.

Knowledge, Skills and Abilities:

• Knowledge of computers and software with good word processing skills using Microsoft applications.
• Good personal presentation skills.
• Strong attention to detail.
• Ability to maintain strict confidentiality with employment recordkeeping.
• A disciplined work ethic and advocate for Loram’s mission and vision.

7+ years combination of education and experience infederal and state employment laws, audit practices and procedures; Human Resources related experience and knowledge of DOT regulations and practices.

PREFERRED QUALIFICATIONS:

Knowledge, Skills and Abilities:

• 3+ Years Human Resources related experience and knowledge of Immigration practices.
• A working knowledge of railroads, transportation, heavy construction, or combination.

Licenses/Certifications: PHR or SPHR Certification and/or SHRM-CP or SHRM-SCP

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• 5% or more travel
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.

Loram is proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

REV: JUL 2023